HR Assistant

Job Summary

The HR Assistant provides administrative and operational support to the Human Resources department. The role is responsible for maintaining employee records, assisting in recruitment and onboarding, monitoring attendance and HR documentation, and supporting day-to-day HR activities.

Key Responsibilities

• Maintain and update employees’ 201 files and ensure all required documents are complete and properly filed.
• Assist in the recruitment process, including posting job vacancies, screening applicants, scheduling interviews, and coordinating with candidates.
• Assist with the preparation of pre-employment requirements and onboarding documents.
• Facilitate new employee onboarding and orientation.
• Monitor and maintain employee records, personal information, and employment documents.
• Assist in monitoring attendance, leaves, absences, and other employee-related records.
• Prepare HR-related documents, letters, forms, and reports.
• Assist employees with basic HR inquiries and concerns and coordinate with the appropriate HR personnel when necessary.
• Support payroll preparation by providing accurate attendance, leave, and employee information when required.
• Assist in employee separation and clearance processes.
• Maintain confidentiality and proper handling of employee information and HR records.
• Ensure proper filing and organization of HR documents, both physical and electronic.
• Assist in employee engagement activities, company events, and other HR programs.
• Perform other administrative and HR-related duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• At least 1 year of work experience in Human Resources or a similar HR role.
• Knowledge of basic HR processes and recruitment is preferred.
• Good communication and interpersonal skills.
• Organized, detail-oriented, and able to manage confidential information.
• Proficient in Microsoft Office or Google Workspace.
• Ability to multitask and work with minimal supervision.