HR Assistant

Job Summary

We are looking for an organized and dependable HR Assistant to provide administrative and coordination support to the HR & People team.

The role will focus on maintaining HR records, preparing documents, coordinating recruitment and onboarding activities, monitoring requirements, updating HR trackers, scheduling meetings and interviews, and handling other day-to-day HR administrative tasks.

The HR Assistant will work closely with the HR Business Partner and HR team to ensure HR activities are properly documented, organized, and completed on time.

Key Responsibilities
HR Administration & Documentation

• Maintain organized employee and contractor records.
• Collect, check, and file required HR documents.
• Monitor missing, incomplete, or expiring documentation and follow up as required.
• Prepare standard HR forms, letters, memos, certificates, and templates as instructed.
• Update employee information and HR databases.
• Maintain HR trackers, registers, checklists, and filing systems.
• Organize electronic and physical HR files.
• Assist with document scanning, filing, naming, and archiving.
• Maintain confidentiality of HR and employee information.

Recruitment Support

• Post approved job vacancies on recruitment platforms.
• Organize and monitor incoming applications.
• Conduct initial resume screening based on approved requirements.
• Contact candidates regarding application requirements and interview availability.
• Schedule HR, technical, and management interviews.
• Send interview invitations, reminders, and follow-ups.
• Collect candidate profiles, assessments, IDs, and other recruitment requirements.
• Update recruitment trackers and candidate status.
• Assist with reference and background-check coordination when required.

Onboarding & Employee Support

• Prepare onboarding documents and checklists.
• Collect pre-employment requirements.
• Coordinate orientation schedules and onboarding activities.
• Assist with preparation of contracts, NDAs, and other approved documents.
• Monitor outstanding signatures and documentation.
• Update employee records following onboarding.
• Respond to basic HR administrative inquiries and escalate matters when necessary.

Attendance, Leave & HR Coordination

• Assist in maintaining attendance and leave records.
• Monitor submitted attendance and leave documentation.
• Prepare HR information required for payroll coordination.
• Follow up on missing timesheets, attendance records, or approvals.
• Coordinate with employees and managers regarding routine HR requirements.

HR Team Support

• Schedule HR meetings and maintain calendars when required.
• Prepare basic HR reports and status updates.
• Assist with employee engagement, training, and company activities.
• Support performance-review and probation documentation.
• Assist with offboarding documentation and clearance requirements.
• Follow up with employees, contractors, candidates, and managers regarding outstanding HR requirements.
• Perform other reasonable HR administrative duties assigned by the HR Business Partner.

Minimum Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, Management, or a related field.
• 1–2 years of HR or administrative experience is preferred; fresh graduates with strong administrative skills may be considered.
• Good organizational and recordkeeping skills.
• Good written and verbal communication skills.
• Comfortable using Microsoft Office, Google Workspace, spreadsheets, and online collaboration tools.
• Strong attention to detail and ability to follow established procedures.
• Ability to manage multiple administrative tasks and deadlines.
• Professional handling of confidential information.
• Willingness to learn different areas of HR.

Pay: From Php25,000.00 per month

Work Location: Remote