HR Assistant

Apalachee Center is seeking a dependable, organized, and professional HR Assistant to provide administrative and clerical support to the Human Resources Department.

The HR Assistant serves as a primary point of contact for applicants, employees, visitors, and callers to Human Resources. This position assists with employment applications, pre-employment paperwork, background screening, filing, recordkeeping, onboarding support, and other day-to-day HR functions.

The ideal candidate will possess excellent customer service and communication skills, strong attention to detail, and the ability to handle confidential information professionally.

Essential Duties & Responsibilities

• Serve as a primary receptionist for the Human Resources Department by greeting and assisting visitors, applicants, and employees.
• Answer incoming telephone calls, take messages, provide general information, and appropriately route calls.
• Assist applicants with questions regarding the application process, available positions, and application status.
• Review online employment applications for completeness and minimum qualifications and forward qualified applications to the HR Generalist for further review.
• Assist with pre-employment drug screening and background screening processes.
• Schedule fingerprinting appointments and assist with tracking fingerprinting and drug screening results.
• Assist with required background screenings and maintain appropriate documentation and tracking records.
• Review pre-employment and background screening forms for completeness.
• Prepare and distribute pre-hire and onboarding paperwork to prospective employees.
• Maintain accurate and organized personnel and Human Resources files.
• Assist with reports, including required employee re-screening and background-check documentation.
• Complete supply requisitions and work orders for the Human Resources Department and maintain appropriate office supplies and forms.
• Provide clerical and administrative support to Human Resources staff as needed.
• Assist with maintaining an organized and professional HR reception, application, and filing area.
• Assist the HR Generalist with community job fairs and recruitment events.
• Assist with special projects and other Human Resources activities as assigned by the Director of Human Resources, Chief Human Resources Officer, or designee.
• Perform other duties as assigned.

Education

• High school diploma or equivalent required.

Licensure

• Must possess a valid Florida driver's license and maintain authorization as an approved Center vehicle driver.

Skills & Competencies

The successful candidate should demonstrate:

• Excellent customer service and interpersonal skills.
• Professional telephone and office etiquette.
• Strong written and verbal communication skills.
• Ability to prepare letters, memoranda, forms, and reports using appropriate business formatting.
• Strong organizational and time-management skills.
• Ability to maintain accurate filing, tracking, and record-management systems.
• Ability to handle multiple assignments in a fast-paced office environment.
• Ability to understand and follow policies, procedures, rules, and regulations.
• Ability to establish and maintain effective working relationships with employees, applicants, supervisors, and the public.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality when handling sensitive employee and applicant information.
• Basic knowledge of general office procedures, filing practices, data entry, spelling, punctuation, and grammar.
• Ability to work independently while also functioning effectively as part of the Human Resources team.