HR Assistant

About the role

We are looking for a proactive and organised HR Assistant to support our recruitment and onboarding activities. You will be involved mainly in the front end of the employee lifecycle, from sourcing candidates and arranging interviews to preparing new hires for deployment. You will work closely with the HR and Operations teams to ensure manpower requirements are filled in a timely manner.

Key responsibilities

• Assist with daily recruitment activities for operational and office positions
• Post job advertisements on recruitment platforms and other suitable channels
• Source and screen candidates based on manpower requirements
• Contact shortlisted candidates and conduct initial phone screening
• Arrange and coordinate interviews with candidates and hiring managers
• Follow up with candidates on interview attendance and application status
• Assist with conducting interviews where required
• Maintain and update candidate records and recruitment trackers
• Coordinate closely with the Operations team on current and upcoming manpower requirements
• Prepare employment documents for successful candidates

About you

• Diploma or relevant qualification in Human Resources, Business Administration or a related field preferred
• Previous recruitment or HR administrative experience would be an advantage
• Fresh graduates with a strong interest in recruitment are welcome to apply
• Comfortable communicating with candidates from different backgrounds
• Good interpersonal and communication skills
• Organised and able to manage multiple candidates and vacancies at the same time
• Able to follow up closely and work within recruitment timelines
• Comfortable with phone calls, messaging candidates and arranging interviews
• Basic proficiency in Microsoft Office / Google Workspace
• Able to work independently while coordinating closely with HR and Operations