HR Assistant

Job Summary

The HR Assistant provides day-to-day administrative and operational support to the Human Resources Department. The role assists in employee records management, timekeeping, government compliance processing, and basic HR functions. The position ensures accuracy, timeliness, and confidentiality in handling HR-related documents and supports the implementation of company policies and procedures.

Key Duties and Responsibilities

1. HR Administrative Support

• Assist in maintaining and updating employee records and HR databases.
• Encode and organize HR documents such as contracts, 201 files, and memoranda.
• Support filing, scanning, and safekeeping of HR and administrative documents.
• Assist in preparing basic HR reports as needed by the HR Manager.

2. End-to-End Recruitment Support

• Assist in the full recruitment process including job posting, sourcing, screening, and scheduling of candidates.
• Coordinate interviews with hiring managers and ensure smooth interview scheduling and communication.
• Conduct initial screening interviews based on basic qualifications and job requirements.
• Maintain and update candidate database and recruitment tracker.
• Prepare job offers, employment requirements checklist, and onboarding documentation under HR supervision.
• Coordinate with candidates for pre-employment requirements and onboarding schedules.
• Ensure timely filling of manpower requirements based on hiring requests

3. Timekeeping and Attendance Support

• Monitor daily attendance, tardiness, leaves, and overtime records.
• Assist in encoding and validating timekeeping data for payroll processing.
• Coordinate with employees and supervisors regarding attendance discrepancies.
• Ensure accuracy and completeness of timekeeping submissions.

3. Government Compliance Assistance

• Support processing and updating of SSS, PhilHealth, Pag-IBIG, and BIR requirements.
• Assist in preparing necessary documentation for government remittances.
• Maintain compliance files and ensure timely submission of required records.
• Coordinate with external agencies when needed under HR guidance.

4. Employee Support & Coordination

• Assist employees with HR-related inquiries and basic concerns.
• Support onboarding and offboarding processes (documentation, clearance, file completion).
• Help in distribution of company memos, policies, and announcements.
• Coordinate with different departments for HR-related requirements.

5. Employee Engagement Activities (Monthly Requirement)

• Assist in the planning and execution of monthly employee engagement activities such as birthday celebrations, team bonding activities, wellness programs, recognition events, and company gatherings.
• Coordinate logistics, materials, and schedules for engagement initiatives.
• Help gather employee participation and feedback to improve engagement programs.
• Ensure engagement activities are aligned with company culture and HR objectives.
• Support documentation of events (photos, attendance, and post-activity reports)

6. Professionalism & Team Support

• Maintain confidentiality of employee and company information at all times.
• Support HR initiatives related to engagement and internal communications.
• Demonstrate reliability, responsiveness, and teamwork in daily tasks.
• Perform other duties assigned by the HR Manager.