HR ASSISTANT

About the role

HR Assistant role supporting human resources operations, including employee records management, training coordination, compliance documentation, and administrative support for HR and quality management systems.

Key responsibilities

• Manage and maintain employee 201 files, ensuring completeness, accuracy, proper filing, and timely updating of employee records
• Monitor employee documentation requirements and coordinate with employees and Department Heads for missing or incomplete documents
• Maintain the Training Matrix, TNA, training records, attendance, evaluations, and certificates
• Coordinate training and development activities, including scheduling, communication, attendance monitoring, and documentation
• Provide administrative support for ISO/QMS compliance, including HR document control, monitoring of required records, audit preparation, and corrective-action documentation
• Ensure proper use and filing of approved HR forms and records
• Prepare and update HR trackers, monitoring reports, and basic HR reports
• Coordinate with employees and departments regarding HR requirements, training, documentation, and compliance
• Maintain confidentiality and proper handling of employee records and HR documents
• Perform other clerical and administrative HR duties assigned by the Senior Officer

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration or related field
• 1-2 years HR/Admin experience preferred; fresh graduates may be considered
• MS Excel, Word, Google Workspace proficiency
• HRIS experience is an advantage
• Basic knowledge of HR Documentation, employee records, training and HR Process
• Basic understanding of ISO 9001/QMS documentation is an advantage
• Highly organized and detail-oriented
• Good Written and Verbal Communication Skills
• Able to handle confidentiality
• Responsible, Reliable, Discreet and willing to follow established procedures