HR Assistant

Responsibilities

1. Recruitment Support

• Assist with job postings on recruitment platforms and other sourcing channels.
• Screen and shortlist candidates based on job requirements.
• Coordinate interviews and communicate with candidates on interview arrangements.
• Maintain and update recruitment records and candidate information.
• Prepare recruitment-related documents and support the onboarding process for new employees.

2. Employee Onboarding & Administration

• Prepare documentation for new hires and ensure all required documents are properly completed.
• Assist with new employee registration and HR system updates.
• Coordinate employee orientation and onboarding arrangements.
• Maintain accurate and up-to-date employee personal files and records.
• Assist with probation and confirmation documentation.

3. Attendance & Leave Administration

• Assist in monitoring employee attendance and leave records.
• Follow up with relevant employees or departments on attendance and leave discrepancies.
• Update and maintain attendance and leave records in the HR system.
• Assist with monthly attendance-related reports and HR records.

4. Training Administration

• Assist in coordinating internal and external training programmes.
• Liaise with employees, trainers, and departments on training arrangements.
• Prepare training materials, attendance lists, forms, and other related documentation.
• Maintain accurate training records and supporting documents.
• Assist with HRDC-related documentation and administrative matters.

5. Employee Lifecycle Support

• Assist with documentation for employee transfers, confirmations, extensions, resignations, and other employee movements.
• Prepare and maintain relevant HR forms and records.
• Assist with exit clearance and employee offboarding documentation.
• Ensure employee records are properly updated throughout the employee lifecycle.

6. HR Documentation & Filing

• Maintain proper filing and organisation of employee records and HR documents.
• Ensure HR documents are properly recorded, updated, and securely maintained.
• Assist in preparing HR letters, forms, reports, and other documentation as required.
• Maintain confidentiality of employee and company information.

7. HR Operations Support

• Provide administrative support for day-to-day HR operations.
• Assist with HR reports, employee data, and information required by management.
• Coordinate with other departments on routine HR-related matters.
• Support the implementation of HR policies, procedures, and processes.
• Assist with HR projects and activities as assigned.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• 1–2 years of relevant HR or administrative experience. Fresh graduates with relevant qualifications may also be considered.
• Basic understanding of HR processes and employment practices.
• Good organisational and administrative skills.
• Good attention to detail and accuracy in handling documents and employee records.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Able to handle confidential information professionally.
• Able to work independently as well as in a team.
• Good command of English and Bahasa Malaysia.