HR Assistant

Job Description – HR Assistant

Job Summary

We are looking for a proactive, organized, and detail-oriented HR Assistant with approximately 2 years of experience to support recruitment, payroll coordination, and office administration activities. The ideal candidate should have good communication and coordination skills, the ability to manage multiple responsibilities, and an interest in contributing to efficient HR operations and a positive workplace environment.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage end-to-end recruitment for junior and mid-level positions.
• Source candidates through Naukri, Indeed, LinkedIn, employee referrals, social media, and recruitment consultants.
• Screen resumes and conduct initial HR telephonic interviews.
• Coordinate interview schedules and follow up with candidates and hiring managers.
• Maintain regular communication with candidates throughout the recruitment process.
• Coordinate salary discussions within approved compensation guidelines and assist in preparing offer letters.
• Collect candidate documents and complete pre-joining formalities.
• Coordinate employee onboarding, joining documentation, and induction activities.
• Maintain recruitment trackers, candidate databases, and hiring MIS reports.

2. Payroll & HR Operations

• Assist in monthly payroll processing by collecting and verifying attendance, leave, overtime, and other payroll inputs.
• Coordinate with the concerned team to ensure timely and accurate payroll inputs.
• Maintain employee records, attendance records, and HR documentation.
• Assist in preparing salary-related reports and resolving basic employee payroll queries.
• Support joining and exit formalities, including documentation and employee record updates.
• Assist in maintaining HR trackers and preparing routine HR reports.

3. Office Administration

• Manage day-to-day office administration and facility-related activities.
• Coordinate employee and visitor travel bookings, hotel reservations, and transportation arrangements.
• Liaise with vendors and service providers for office-related requirements.
• Monitor stationery, pantry supplies, office consumables, and inventory records.
• Coordinate office maintenance and ensure smooth day-to-day operations.
• Maintain administrative records, invoices, and related documentation.

4. Employee Engagement & Coordination

• Assist in organizing employee engagement initiatives, festivals, and other internal events.
• Coordinate internal HR communications and employee announcements.
• Support the implementation of HR policies and procedures.
• Assist in maintaining a positive employee experience through timely coordination and communication.

Required Skills & Competencies

• Good verbal and written communication skills.
• Working knowledge of MS Excel, Word, and PowerPoint.
• Familiarity with recruitment portals such as Naukri, Indeed, and LinkedIn.
• Basic understanding of recruitment processes, attendance management, and payroll inputs.
• Strong organizational, interpersonal, and follow-up skills.
• Ability to multitask, maintain accuracy, and meet deadlines.
• A proactive attitude with a willingness to learn and take ownership of assigned responsibilities.

Educational Qualification & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Approximately 2 years of experience in HR recruitment, HR operations, administration, or a combination of these functions.
• Candidates with hands-on experience in recruitment coordination, attendance management, payroll inputs, and office administration will be preferred.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Paid sick time
• Provident Fund

Application Question(s):

• Are you comfortable with 6 days Working?

Experience:

• Full-cycle recruitment: 1 year (Required)
• Payroll & Incentives : 1 year (Required)
• Admin : 1 year (Required)

Work Location: In person