HR Assistant

About the role

As an HR Assistant, you will serve as a foundational support pillar for the Human Resources team. You will handle daily administrative HR duties, assist in end-to-end recruitment, maintain confidential employee records, coordinate leave and attendance tracking, and support payroll preparation for our manufacturing and operational personnel.

Key responsibilities

• Post job advertisements across recruitment platforms (e.g., SEEK, JobStreet) and social media channels
• Screen resumes, schedule interviews, and coordinate candidate logistics with hiring managers
• Prepare onboarding packages, schedule initial orientation sessions, and assist new hires with documentation
• Maintain and update physical and digital employee files ensuring compliance and strict confidentiality
• Issue HR letters including employment contracts, confirmation letters, and administrative announcements
• Manage leave applications, medical claim submission records, and daily attendance logs
• Assist in processing monthly payroll data, verifying OT (overtime) records, allowances, and attendance entries
• Coordinate statutory deductions and registrations (EPF, SOCSO, EIS, PCB)
• Act as a point of contact for routine employee inquiries regarding leave balances, company policies, and benefits
• Support workforce coordination for factory, warehouse, and operational personnel

About you

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related discipline
• 1–2 years of hands-on experience in an HR administrative or assistant role
• Good understanding of Malaysian Labor Law, Employment Act guidelines, and basic statutory requirements (EPF, SOCSO, EIS)
• Familiarity with HR software/HRIS systems and proficiency in Microsoft Office (Excel, Word)
• Fluency in Bahasa Malaysia and English (spoken and written)
• Strong interpersonal skills, high level of integrity, strong organizational skills, and ability to handle confidential information discreetly
• Interns are most welcome to apply.

About us

Zubir Food Sdn Bhd is an established Malaysian food manufacturing and distribution enterprise specializing in Halal food products, spice pastes, and food processing.