HR Assistant

KEY RESPONSIBILITIES1. Labor & HR Compliance Monitoring

• Monitor compliance with applicable DOLE regulations, labor standards, and company HR policies.
• Ensure branches comply with required HR documentation, employment policies, and labor-related procedures.
• Monitor compliance with requirements related to working hours, attendance, overtime, rest days, leave, and other employment standards.
• Review HR practices and identify potential compliance risks or violations.
• Provide recommendations and corrective actions for identified compliance gaps.
• Keep updated on relevant changes in labor laws, regulations, and government requirements.

2. Government Compliance & Documentation

• Assist in monitoring and maintaining compliance with government agencies and regulatory requirements.
• Coordinate and prepare documents required for DOLE inspections, audits, and government inquiries.
• Maintain organized records of government registrations, notices, permits, certifications, and compliance documents.
• Monitor expiration dates and renewal requirements of applicable permits and certificates.
• Coordinate with concerned departments to ensure timely submission of required documents.
• Maintain a tracker of government compliance requirements and deadlines.

3. Branch HR Compliance Audit

• Conduct regular HR compliance audits and branch compliance checks.
• Review employee records, attendance records, required postings, HR documents, and other compliance-related requirements.
• Identify missing, incomplete, expired, or non-compliant documents.
• Prepare audit findings and recommend appropriate corrective actions.
• Monitor the completion of corrective actions and ensure issues are resolved within the agreed timeline.
• Prepare branch compliance reports for management review.

4. Employee Records & Documentation Compliance

• Monitor the completeness and accuracy of employee personnel files and required HR documents.
• Ensure proper documentation of employee movements such as hiring, transfers, promotions, disciplinary actions, and separation.
• Monitor proper documentation of employee notices, agreements, acknowledgments, and other HR forms.
• Ensure HR records are properly maintained, secured, and accessible only to authorized personnel.
• Identify documentation gaps and coordinate with HR teams for completion.

Pay: Php18,000.00 - Php19,000.00 per month

Benefits:

• Company events
• Free parking
• Opportunities for promotion
• Paid training

Work Location: In person