HR Assistant

Duties and Responsibilities

1. Recruitment and Hiring

• Assist in posting job vacancies for office staff and site workers.
• Screen applications and schedule interviews with qualified applicants.
• Coordinate with project managers or site supervisors regarding manpower requirements.
• Prepare employment documents such as job offers, contracts, and onboarding requirements.

2. Employee Records Management

• Maintain and update employee 201 files for office and site personnel.
• Ensure employee documents and requirements are complete before deployment.
• Monitor employee contracts, employment status, and records.

3. Attendance and Payroll Support

• Collect and monitor daily time records (DTR) from project sites.
• Assist in verifying employee attendance for payroll preparation.
• Coordinate with payroll personnel regarding employee attendance, absences, and overtime.

4. Statutory Compliance

• Assist in processing employee government contributions and benefits (SSS, PhilHealth, Pag-IBIG).
• Prepare and process HR-related documents required for government agencies.
• Ensure employee records comply with labor regulations.

5. HR Administration

• Prepare HR correspondence such as memorandums, notices, and certification requests.
• Maintain HR reports including manpower reports and employee lists.
• Assist in implementing company policies and procedures.

6. Employee Relations and Support

• Address employee inquiries regarding HR policies, payroll concerns, and benefits.
• Assist in documenting disciplinary actions, incident reports, and employee concerns.
• Coordinate with site supervisors regarding employee issues and manpower concerns.

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Qualifications

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or related field.
• At least 1–2 years of HR or administrative experience, preferably in a construction or project-based environment.
• Knowledge of Philippine Labor Law and HR practices.
• Experience handling site employees or project-based manpower is an advantage.
• Proficient in Microsoft Office applications (Word, Excel).

Skills and Competencies

• Strong organizational and administrative skills
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to handle confidential information
• Ability to work under pressure and meet deadlines