HR Assistant

**Qualifications**

Required Qualifications

• High School Diploma or equivalent experience
• One (1) year of administrative experience in an office setting
• One (1) year of human resource experience (or, an additional year of administrative experience in place of HR)
• One (1) year of experience with MS Office Suite (Word, Excel, Outlook)

Preferred Qualifications

• Experience with HR database software or Human Resources Information Systems
• Associate's degree in a related area or office assistant certification
• One (1) year of customer service experience
• WORKING ENVIRONMENT:** The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.
• PHYSICAL DEMANDS:** The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].
• REASONABLE ACCOMMODATION:** It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
• PREFERENCE STATEMENT:** Doyon grants an employment preference first to qualified Doyon shareholders and second to qualified shareholders of other ANCSA Native corporations that grant a similar preference in all phases of employment and training, which include but are not limited to hiring, promotion, layoff, transfer, and training.

_This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments._

_A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities._

_This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice._

**Responsibilities**

Essential Functions

• Greet visitors and direct them to appropriate contacts
• Manage incoming calls and direct inquiries
• Assist applicants with the online application process and resume creation
• Schedule and process pre-employment drug testing
• Assist with posting job openings on iCIMS, our applicant tracking system
• Coordinate interviews and communicate with candidates and the interview committee
• Assist with new employee onboarding
• Assist in processing employee changes (i.e., promotions, transfers, and terminations)
• Explain company personnel policies, benefits, and procedures to employees and applicants
• Provide administrative support for the performance management process by completing data entry, updating records, and maintaining information in the performance management system.
• Assist with maintaining personnel records, including medical and benefits documents, in compliance with applicable laws
• Assist with maintaining DOT files and ensure compliance with rules and regulations
• Process, verify, and maintain documentation related to personnel records and activities
• Monitor employee training progress and perform data entry and record updates in Brainier LMS.
• Respond to general employee and applicant inquiries, directing them to appropriate resources
• Perform clerical duties such as filing, copying, collating, faxing, etc.
• Create new hire folders and review new hire paperwork for completeness
• Provide administrative assistance to HR Generalist, Manager, and other team members
• Address employee inquiries and provide information for personnel actions, unemployment claims, work history, and employment verifications
• Act as backup for the HR Generalist as assigned
• Engage with shareholder candidates as the first point of contact for the department; establish rapport and refer shareholders to the Outreach Manager and/or subsidiary HR as needed.
• Perform other assigned duties.

Doyon Limited Core Competencies

• Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values - Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
• Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
• Safety and Security – Promotes a safe work environment for co-workers and customers.
• Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

Job Specific Competencies

• Adaptability - Adapts to changing conditions and work assignments, sets priorities, and manages multiple assignments, and tasks.
• Administrative Skills - Performs a variety of responsible and confidential office, clerical, and professional administrative duties.
• Attention to Detail - Ensures one's own and other's work and information are complete and accurate.
• Communication Skills- Listens, writes, speaks effectively, and positively relates and interacts with co-workers and others.
• Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.
• Independence- Works with minimal supervision.
• Time Management - Manages time effectively when accomplishing tasks, projects, and goals.
• Willingness to Learn - Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities.
• This position has no supervisory responsibilities