HR Assistant

Job Summary

The HR Assistant is responsible for coordination, and monitoring of the organization's healthcare program. The role involves coordinating with employees, approvers, healthcare providers, and other relevant parties to ensure the timely and efficient delivery of healthcare services in accordance with organizational policies and regulatory requirements.

In addition to healthcare program management, the position will provide support for various Human Resources and administrative functions, including recruitment assistance, employee records management, documentation, and other HR-related activities as needed. The role also involves monitoring program expenses, preparing reports, assisting in staff training and orientation, and ensuring that all assigned tasks are completed accurately and efficiently.

Key Responsibilities

• Healthcare Program Coordination: Coordinate healthcare requests, approvals, and services with employees, approvers, and healthcare providers. Monitor program implementation and ensure timely processing of requests.
• Administrative Support: Assist in preparing reports, maintaining records, organizing documents, coordinating meetings, and performing other administrative tasks as assigned.
• HR and Recruitment Support: Assist in recruitment activities, including posting job vacancies, screening applications, scheduling interviews, coordinating with applicants and hiring managers, and preparing recruitment-related documents.
• Employee Records and Documentation: Maintain and update employee files, healthcare records, and other confidential documents in accordance with company policies and data privacy requirements.
• Financial and Budget Monitoring: Monitor healthcare program expenses, assist in budget tracking, process billing-related documents, and prepare expense reports for review.
• Employee Assistance and Coordination: Respond to employee inquiries regarding healthcare benefits, program procedures, and administrative requirements, referring concerns to the appropriate personnel when necessary.
• Training and Orientation: Assist in conducting employee orientation, healthcare program briefings, and other HR-related training activities.
• Compliance and Reporting: Ensure that healthcare program activities and assigned HR and administrative tasks comply with company policies, applicable regulations, and data privacy standards.
• Other Related Tasks: Perform other HR, administrative, and operational duties that may be assigned by the immediate supervisor or management.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources Management, or a related field.
• Experience in healthcare billing, financial management, HR, recruitment, or administrative support is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Familiarity with accounting systems, employee records management, and recruitment processes is an advantage.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to handle confidential information with discretion and maintain accurate records.
• Detail-oriented, adaptable, and capable of managing multiple tasks and deadlines.
• Willing to work late shifts.

Data Privacy Notice

WCI safeguards all personal data in compliance with Republic Act No. 10173, or the Data Privacy Act of 2012, and its Implementing Rules and Regulations. Any personal data collected through this job posting or application process will be used solely for recruitment and employment purposes and processed in accordance with WCI's Data Privacy Policies and Procedures.

Work Location: In person