Hr Assistant

An HR Operations professional manages day-to-day HR activities across the employee lifecycle, from onboarding to exit, while maintaining accurate records, coordinating payroll, and supporting employees.

Job Title: HR Operations Executive / Specialist

Key Roles and Responsibilities

Recruitment and Hiring Support

• Coordinate hiring requirements with department heads.

• Schedule interviews and manage candidate communication.

• Prepare offer letters and coordinate pre-employment verification.

Employee Onboarding

• Collect and verify joining documents.

• Prepare appointment letters and create employee records.

• Coordinate induction, system access, equipment, and policy orientation.

Employee Records and HR Systems

• Maintain employee files, HR databases, and organizational records.

• Update employee information, reporting structures, transfers, and promotions.

• Ensure confidentiality and accuracy of employee data.

Attendance, Leave, and Payroll Coordination

• Track attendance, leave, overtime, and attendance discrepancies.

• Prepare and validate monthly payroll inputs, including salary revisions, incentives, deductions, and reimbursements.

• Coordinate with payroll and finance teams to resolve salary queries.

Benefits and Compliance

• Administer employee insurance, benefits, and welfare programs.

• Maintain documentation required under applicable employment laws and company policies.

• Coordinate statutory filings, audits, and compliance activities with relevant teams or service providers.

Employee Relations and Support

• Address employee queries related to policies, payroll, leave, and benefits.

• Support grievance resolution and disciplinary processes with appropriate confidentiality.

• Promote consistent application of HR policies.

Performance Management

• Coordinate probation reviews, confirmations, appraisals, and promotion cycles.

• Track completion of performance reviews and maintain documentation.

• Support managers with performance improvement processes.

Training and Employee Engagement

• Coordinate training calendars, sessions, attendance, and feedback.

• Organize employee engagement activities, recognition programs, and internal events.

• Support employee surveys and follow-up actions.

Employee Exit Management

• Coordinate resignations, notice periods, handovers, and exit interviews.

• Track asset returns, access removal, and departmental clearances.

• Coordinate full and final settlements and issue relevant exit documents.

HR Reporting and Process Improvement

• Prepare reports on headcount, hiring, attrition, attendance, and HR service delivery.

• Maintain HR procedures, templates, and process documentation.

• Identify opportunities to improve turnaround times, data accuracy, and employee experience.

Key Skills: HR administration, HRIS proficiency, Excel and reporting, payroll coordination, communication, confidentiality, attention to detail, and stakeholder management.