HR Assistant

Job Summary
The Office Administrator provides day-to-day administrative support to the Human Resources and the accounting team.

This is an entry-level role, well suited to someone who is detail-oriented, organized, and eager to build a foundation in Human Resources. The Office Administrator works closely with the HR Manager and reports directly
to the HR Manager.

Key Responsibilities

• Coordinate the new hire onboarding process, including preparing offer paperwork, scheduling orientation,

setting up personnel files, and ensuring a smooth first-day experience for new employees.

• Initiate, track, and follow up on pre-employment background checks and motor vehicle record (DMV) checks;

flag any results requiring HR Manager review.

• Complete Form I-9 verification for new hires and maintain I-9 documentation in compliance with federal

requirements.

• Conduct periodic internal I-9 audits to identify and correct documentation errors or gaps, and support

corrective action as needed.

• Assist with monthly benefits open enrollment activities, including distributing enrollment materials, answering

routine employee questions, and processing enrollment forms.

• Scan, organize, and file employee documents and personnel records, maintaining accurate and confidential

electronic and/or physical employee files.

• Orders uniforms, business cards and name tags
• Respond to routine employee inquiries regarding HR policies, procedures, and paperwork, escalating more

complex questions as appropriate.

• Support other HR functions such as employment verifications, HRIS data entry, and file audits.
• Maintain strict confidentiality of employee records and sensitive HR information at all times.
• Perform other miscellaneous administrative tasks as assigned.

Qualifications

• High school diploma or equivalent required; an Associate's degree in Human Resources, Business

Administration, or related field preferred.

• 0–2 years of administrative or HR-related experience; internship or coursework in HR is a plus.
• Strong attention to detail and accuracy, particularly with compliance-related documentation (I-9s,

background checks).

• Ability to handle confidential and sensitive information with discretion and professionalism.
• Solid organizational and time-management skills, with the ability to manage multiple recurring tasks and

deadlines.

• Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with HRIS or applicant tracking systems

is a plus.

• Clear written and verbal communication skills.
• Comfortable working both independently and as part of a team.

Working Conditions

• Standard office environment; occasional need to lift or move boxes of files (up to 15–20 lbs).
• Full-time schedule, Monday through Friday, standard business hours.

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of
all responsibilities, duties, and skills required, and duties may change at the discretion of management.

Company Description

Since Southern Team opened our doors on October 3rd 1988, we've been fortunate to become one of the MOST successful automotive dealership groups in the state of Virginia. From our humble beginnings as a Hyundai dealership in Roanoke, VA (when most Americans didn't even know what a Hyundai was) to our new Hyundai, Nissan, Subaru, Volkswagen, and Prestige Collection. We even have a Nissan dealership in Christiansburg, VA and have grown to over 300 employees!

We would love to have you join us at any of our Southern Team locations! If you are interested in learning more about our various openings and upcoming job opportunities, please visit us at www.southernteamautomall.com or www.careers.hireology.com.

We are an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identification, or any other protected characteristic.

Benefits

• Health Insurance
• Health Savings Account
• Southern Wellness: A Free HealthCare Incentive Plan
• Medical GAP Insurance
• Dental
• 401(k) Retirement Plan - John Hancock
• Short Term and Long Term Disability (Voluntary Benefit)
• Accident Solution Plan (Voluntary Benefit)
• Life Insurance (Voluntary Benefit)
• Cancer Protection Insurance (Voluntary Benefit)
• MASA Medical Transport Solutions (Voluntary Benefit)
• Direct Deposit