HR Assistant

Overview:

The HR Assistant will provide comprehensive administrative and operational support to the HR team within a fast-paced food manufacturing environment. This role is key in ensuring HR processes run smoothly, supporting compliance with UK employment legislation, and maintaining accurate employee records.

Recruitment & Onboarding

· Assist with end-to-end recruitment processes (advertising roles, shortlisting, interview coordination).

· Prepare offer letters, contracts of employment, and onboarding documentation.

· Conduct right-to-work checks in accordance with UK Visas and Immigration guidelines.

· Coordinate induction programmes for new starters, including factory-based employees.

HR Administration

• Maintain and update employee records and HR systems in compliance with UK General Data Protection Regulation (UK GDPR).
• Process contractual changes, absence records, and employee correspondence.
• Support payroll preparation by collating and verifying employee data.
• Monitor and track probation periods and performance review deadlines.
• Conduct daily timesheet and hours checks for departments.
• Ensure any issues are reported in a timely manner to the Head of HR.
• Monitoring and responding to the HR inboxes providing prompt responses.
• Assist in the filing, scanning and administration of employee documentation.
• Maintain databases and training matrices / sign off matrices and chase for outstanding documentation.
• Administrate the Occupational Health clinics including the organising of appointments, liaising with the Nurse on the days and post admin actions in a timely manner.
• Ensuring new starters and leavers are maintained in a timely manner.

Employee Relations Support

• Provide administrative support for disciplinary, grievance, and absence management processes.
• Take minutes at HR meetings where required.
• Respond to general HR queries from employees and manager in a prompt manner.
• Report any issues to the Head of HR.

Compliance & Policy

• Support audits and inspections relevant to HR documentation.
• Help maintain training records, including food safety and health & safety certifications.

Learning & Development

• Coordinate training sessions and maintain training logs.
• Support the organisation of mandatory training such as food hygiene and workplace safety.
• CIPD L3 fully funded after successfully passing probation.

Person Specification

Essential

• Previous experience in an HR administrative role.
• Understanding of UK employment law principles.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle sensitive information confidentially.

Desirable

• CIPD Level 3 qualification or working towards accreditation with the Chartered Institute of Personnel and Development (CIPD).
• Experience within a manufacturing or food production environment.
• Familiarity with HRIS systems and payroll processes.

Pay: £13.00 per hour

Expected hours: 40.0 per week

Benefits:

• Canteen
• On-site parking

Ability to commute/relocate:

• Doncaster DN8 5JT: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Five: 1 year (preferred)

Work Location: In person