HR Assistant

Kennedys is looking for a HR Assistant to join our HR team based in Dublin. The successful HR Assistant will provide full administrative support to the EMEA region, including Denmark, France, Ireland, Israel, Oman, Spain, and UAE.

The HR Assistant has the opportunity to get a full range of HR experience including Operations, Reward, Business Partnering, Recruitment, Early Careers and Talent.

This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual with a global mindset looking to start their career in HR working with a supportive team and culture.

At Kennedys, we recognise the importance of flexibility and offer a hybrid working approach, enabling our people to balance time between home and the office in a way that supports individual needs, collaboration and team success.

Team

The Kennedys HR team support the firm around the world with all people related matters.

The HR team is based in various locations globally across Kennedys' five regions; APAC, EMEA, US, LATAM and UK. The areas of HR that we have responsibility for are Business Partnering, Talent, Recruitment, Responsible Business, Operations, and Reward.

You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.

Key Responsibilities

• Provide general administrative support to the HR team and business
• Monitor and respond to relevant HR queries
• Ensure timely responses to requests from internal and external stakeholders
• Ensure data is accurately inputted and maintained on HR systems, producing reports when required
• Establish and maintain accurate e-filing and storage systems
• Prepare all invoices for approval using the correct budget codes and authorisation process
• Actively participate in HR projects
• Assist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget review
• Identify/highlight areas of improvement for processes and systems for the regions
• Produce and maintain the HR process and procedure documentation
• Constantly look to improve, maintain and update the HR intranet pages.

Required Experience

• HR experience in a professional services environment
• Global mindset and previous experience supporting multiple countries across EMEA
• Strong administrative and organisational experience, managing multiple priorities and deadlines.
• Experience maintaining employee records and ensuring data accuracy.
• Experience handling confidential and sensitive employee information with a professional and confidential approach to sensitive matters.
• Strong attention to detail and ability to work under high pressure
• Excellent written and verbal communication skills
• Strong Microsoft Office skills, particularly Excel.
• Ability to work independently while collaborating with wider HR teams across regions and time zones.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.