HR Assistant (Contract)

Key Responsibilities

Primary Focus: China Audit Exercise Support (Reporting to 2 HQ HRBPs)

• Group Data Collection: Coordinate with overseas stakeholders to gather, organize, and translate employee, payroll, and compliance records across 13 locations:

  • Asia-Pacific: Singapore, Malaysia, Thailand, Indonesia, China, Vietnam
  • Europe Region: Netherlands, UK (London), Germany, Turkey
  • US & Africa Region: North America, Cameroon, Ivory Coast

• Audit Document Verification: Collate, translate, and verify HR related data, payroll records, and compliance documentation required for the China audit.

• Audit Trail & Tracking: Maintain centralized tracking logs for international document requests, submissions, and follow-up queries.

• Bilingual Communication: Facilitate written and verbal communication in English and Chinese between global stakeholders and HQ HRBPs.

Secondary Focus: Singapore HR Operations & Administration

• Employee Lifecycle Support: Assist with onboarding/offboarding logistics, employment letters issuance, and personnel file archiving.
• General HR Admin: Support employee inquiries from Singapore office, invoice processing, and HRIS record updates.
• Employee Records Management: Maintain and ensure accurate digital archiving of local personnel files.
• Any ad hoc tasks as assigned.

Requirements & Qualifications

• Experience: 1–3 years of generalist HR admin experience.
• Language Proficiency: Strong professional fluency in both written and spoken English and Chinese to handle audit documentation and communicate effectively with China-based auditor stakeholders.
• Key Competencies: High attention to detail, strong data management capability, and discretion in handling highly confidential employee data.