HR ASSISTANT (FIXED TERM)

EMPLOYMENT TYPE

Fixed-Term Position – 3 Months

This position is initially offered on a 3-month fixed-term basis. Upon completion of the fixed-term period, the employee may be given an opportunity to continue as a Probationary Employee, with the possibility of becoming a Regular Employee, depending on performance, work attitude, and overall suitability for the position.

JOB DESCRIPTION

The HR Assistant is responsible for assisting and supporting the HR Department in its daily administrative and operational activities.

Recruitment

• Assist in posting job vacancies and screening applicants.
• Coordinate and schedule interviews.
• Assist in preparing recruitment and pre-employment documents.
• Assist in the onboarding and orientation of new employees.
• Maintain applicant and recruitment records.

Employee Records

• Maintain and update employee 201 files and other HR records.
• Assist in monitoring attendance, leaves, and other employee records.
• Ensure HR documents are properly filed and organized.
• Prepare basic HR reports and documents as needed.

Compensation and Benefits

• Assist in processing employee benefits and related documents.
• Assist in HMO and insurance enrollment.
• Assist in maintaining records of government contributions and employee benefits.
• Assist in answering basic employee inquiries regarding benefits and compensation.

Training and Employee Activities

• Assist in coordinating employee training and development activities.
• Coordinate training schedules with employees and training providers.
• Assist in the performance evaluation process.
• Assist in organizing company activities and HR programs.

Employee Relations

• Assist employees with basic HR-related concerns and inquiries.
• Assist in communicating company policies and procedures.
• Assist in preparing HR notices, memos, and other employee-related documents.
• Assist in the documentation of employee concerns and disciplinary matters.
• Maintain confidentiality of employee information and records.

Other Duties

• Provide general administrative support to the HR Department.
• Perform other HR-related duties that may be assigned by the HR Officer or HR Manager.

JOB QUALIFICATIONS

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Preferably with 1 year or more of experience in HR or administrative work.
• Basic knowledge of HR processes and employment practices.
• Good communication and interpersonal skills.
• Organized, detail-oriented, and willing to learn.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Able to handle confidential employee information.
• Can work independently and as part of a team.
• Willing to perform various administrative and HR support tasks.