HR Assistant (Fluent in Chinese)

• Coordinate the daily and monthly deployment of local gardeners to client sites and work closely with Operations Supervisors to ensure adequate manpower allocation and site coverage
• Maintain accurate daily attendance records, track and monitor lateness, absenteeism, no-shows, early departures, annual leave, medical leave and other attendance-related matters
• Verify attendance records against supervisor confirmations, client feedback, timesheets and internal attendance systems
• Prepare and submit monthly attendance reports for payroll processing within the required timelines
• Source, screen, and coordinate the recruitment of local gardeners based on operational manpower requirements
• Maintain accurate records of annual leave, medical leave, unpaid leave, emergency leave, and other employee absences
• Maintain basic performance records for local gardeners, including attendance, punctuality, work attitude, client feedback, supervisor feedback, complaints, commendations, and disciplinary issues
• Maintain updated HR data files for both local and foreign worker workforce and ensure employee records are complete, accurate, and properly filed
• Liaise with clients on matters relating to local gardeners, including attendance, deployment, replacement, performance, punctuality, conduct, and site feedback

Verify attendance variances, unpaid leave, absenteeism, lateness, early release, no-show cases, and other matters that may affect salary computation