HR Assistant (Foreign Workers Management)

Position:  HR Assistant (Foreign Workers Management)

Location:  Sungai Kapar Indah, Klang (next to Bandar Bukit Raja / Setia Alam)

Responsibilities:

We are seeking a dedicated and resourceful HR Assistant to take full ownership of the management of our foreign workforce, covering both in-house and contract workers. Supporting the Human Resources and Operations functions of Fairmont Industries, the successful candidate will be responsible for the following:

• Manage the end-to-end recruitment of foreign workers for both in-house and outsourced requirements, from sourcing and onboarding through to repatriation.
• Liaise and coordinate closely with appointed recruitment agents to ensure the timely and compliant sourcing of foreign workers.
• Monitor and maintain the validity of foreign workers' permits, passports and related immigration documentation, ensuring all renewals are completed well ahead of expiry.
• Maintain accurate attendance and manpower records for all foreign workers, both contract and in-house.
• Process the monthly payroll for in-house foreign workers, including attendance and overtime computation, allowances, deductions and statutory contributions, ensuring accurate and timely payment.
• Work closely with the Human Resources department on the documentation, administration and statutory compliance of the foreign workforce.
• Arrange accommodation, transportation and meal provisions for foreign workers.
• Act as the first point of contact for all foreign worker matters, including medical cases and general welfare issues.
• Conduct regular hostel audits to ensure facilities consistently meet cleanliness, hygiene and safety standards.
• Plan and coordinate transportation arrangements for work assignments, medical appointments and other official matters.
• Address grievances and provide counselling support to foreign workers where required.
• Ensure full adherence to the Company's foreign worker policies, standard operating procedures and applicable labour and immigration requirements.
• Undertake any other ad hoc duties assigned by the reporting manager.

Requirements:

• Positive and energetic disposition, with strong interpersonal skills and the ability to communicate effectively with foreign workers, the Human Resources team and operations personnel.
• Prior experience in managing or handling foreign workers.
• Comfortable working in a manufacturing environment, with a hands-on, on-the-ground approach.
• Must possess own transport and be willing to travel as required.
• A valid driving licence and the willingness to drive a van to transport workers will be an added advantage.
• Able to work independently and under pressure, with a high level of integrity and confidentiality.
• Willing to be on call to attend to urgent matters involving foreign workers.