HR Assistant-FW Management

About the role

To manage and maintain the company's employee hostels, ensuring that accommodation is safe, clean, well-organized, and compliant with applicable laws and company policies. The HR Assistant will oversee hostel occupancy, employee welfare, maintenance, discipline, and daily administrative matters, particularly for foreign workers.

Key responsibilities

• Manage the daily operations of company hostels and ensure proper accommodation arrangements for employees
• Coordinate hostel check-in and check-out procedures for new joiners, resigned employees, and transferred employees
• Maintain accurate records of hostel occupants, room allocations, bed assignments, and occupancy status
• Ensure employees comply with hostel rules, regulations, and company policies
• Conduct regular hostel inspections to ensure cleanliness, hygiene, safety, and proper use of facilities
• Monitor the condition of hostel facilities, including electrical appliances, plumbing, water supply, furniture, and common areas
• Coordinate repair and maintenance works with contractors, landlords, and the relevant internal departments
• Handle hostel disputes, misconduct, and disciplinary issues in accordance with company policies
• Prepare monthly hostel occupancy reports and accommodation cost summaries
• Assist in managing accommodation arrangements for foreign workers in accordance with applicable Malaysian laws and regulations

About you

• Minimum SPM / Diploma in Human Resource Management, Business Administration, or a related field
• At least 1–2 years of working experience in HR administration, hostel management, facilities management, or a related role
• Good communication and interpersonal skills
• Able to communicate with employees from different nationalities and cultural backgrounds
• Proficient in Microsoft Excel, Word, and basic administrative systems
• Good organizational, coordination, and problem-solving skills
• Responsible, proactive, disciplined, and detail-oriented
• Willing to travel between company hostels and factory locations when required
• Able to work independently and handle urgent hostel-related matters

Preferred Qualifications:

• Basic knowledge of plumbing, electrical maintenance, and general repair works.
• Experience in hostel maintenance, facilities management, or building maintenance will be an advantage.
• Able to handle minor repairs independently and coordinate major maintenance works with external contractors.