HR Assistant (Hybrid)

We are seeking a detail-driven, objective, and compassionate HR Assistant to join our team. In this role, you will take ownership of end-to-end disability accommodations, guide medical professionals through the return-to-work process, and serve as a trusted partner to physicians and departmental leaders. Beyond case management, you will play an integral role in quality-checking compensation job descriptions, developing compliant pre-screening assessments, and maintaining precision within the Taleo system.

The ideal candidate combines sharp critical thinking and analytical rigor with exceptional communication and high standards of confidentiality.

• Position Type: Contract (5 Months; potential for extension or long-term opportunity)
• Pay Rate: Starts at $28.00/hour
• Work Arrangement: Hybrid
• Location: 393 E. Walnut St., Pasadena, CA 91188
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Key Responsibilities

• Disability & Accommodation Case Management: Independently coordinate disability accommodation requests and facilitate the return-to-work process for physicians recovering from injury or illness, serving as the central point of contact for leaders and medical staff.
• Compensation & Job Description Auditing: Review, standardize, and quality-audit regional compensation job descriptions to ensure clarity, consistency, and adherence to established organizational benchmarks.
• Pre-Screening & Compliance: Formulate and validate OFCCP-compliant candidate pre-screening criteria tied directly to baseline role qualifications.
• ATS & Data Integrity: Enter, update, and audit job templates, question sets, and evaluation content inside Taleo, maintaining meticulous data precision and candidate record accuracy.
• Workflow & Deliverable Management: Monitor high-volume case documentation and HR deliverables against strict deadlines while providing timely, structured progress updates to stakeholders.

Requirements & Qualifications

• Education: Bachelor’s degree (B.A. / B.S.) required.
• Experience: 2–4 years of experience in human resources, disability accommodation case management, or HR operations.
• Technical Skills:
• Proficiency in Applicant Tracking Systems (ATS), with hands-on Taleo experience strongly preferred.
• Strong working knowledge of MS Office Suite (specifically Word and Excel).
• Typing speed of 35–50 WPM.
• Core Competencies: Exceptional attention to detail, objective critical thinking, and articulate written and verbal communication.