HR Assistant (Labor Relations)

Key Responsibilities

1. Legal Compliance & Policy Support

• Maintain up-to-date knowledge of labor code, labor standards, and relevant regulatory mandates.
• Assist in drafting, updating, and distributing corporate HR policies, employee handbooks, and Code of Conduct guidelines.
• Ensure company procedures comply with due process requirements and legal standards.

2. Disciplinary Action

• Receive, document, and track policy infractions, and incident reports.
• Prepares administrative notices, such as Notice to Explain (NTE) and Notice of Decision (NOD), following established templates and legal timelines.
• Schedule and log administrative hearings, and fact-finding investigations.
• Take accurate minutes during administrative hearings.

3. Case Tracking & Records Management

• Maintain confidentiality and organized digital and physical files for all disciplinary cases, grievances, and labor proceedings.
• Track the status of ongoing cases and maintain a centralized Labor Relations log or tracker.
• Generate regular HR analytics and summary reports on disciplinary trends, attrition linked to relations, and case clearance rates.

4. Employee Relations

• Serve as an accessible point of contact for employees seeking clarification on company rules, due process, and labor rights.
• Support employee engagement initiatives that foster positive morale, open communication, and fair workplace culture.

Qualifications & Requirements

• Education: Bachelor’s degree in Human Resource Management, Psychology, Business Administration, Legal Management, or a related field.

• Experience: 1–2 years of experience in HR with exposure to labor relations, employee relations, or legal administration.

• Skills:

  • Solid foundational knowledge of local labor codes and statutory due process procedures.
  • Strong written and verbal communication skills with high attention to detail.
  • High level of discretion, professionalism, and integrity when handling sensitive information.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and HR Information Systems (HRIS).
  • Good conflict resolution, active listening, and problem-solving abilities.
  • Willing to do field works for investigation