HR Assistant Manager

Job Summary

The HR Assistant Manager is responsible for supporting the full spectrum of HR functions, with key focus on talent acquisition, employee engagement and workplace culture, while ensuring effective HR operations, payroll, employee relations, performance management and compliance.

The role works closely with Management and employees to attract the right talent, strengthen company culture and ensure smooth HR operations across the head office and project sites.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage end-to-end recruitment for corporate and project-based positions, from manpower requisition, sourcing and screening through interviews, offers and onboarding.
• Work closely with hiring managers to understand manpower requirements and identify suitable candidates within the required timeline.
• Develop and maintain effective recruitment channels, talent pipelines and candidate databases.
• Coordinate job advertisements, interviews, employment offers, reference checks and pre-employment documentation.
• Support manpower planning and workforce requirements for head office and project sites.
• Continuously improve recruitment processes and the overall candidate experience.

2. Employee Engagement & Culture

• Plan and coordinate employee engagement, team-building, welfare and company culture initiatives.
• Support initiatives that strengthen employee communication, collaboration and workplace experience.
• Coordinate company activities, internal communications and employee recognition initiatives.
• Gather employee feedback and recommend practical improvements to Management.
• Promote company values and support the development of a positive, professional and performance-driven workplace culture.

3. HR Operations & Payroll

• Manage day-to-day HR operations across the full employee lifecycle.
• Manage monthly payroll including salaries, allowances, overtime, deductions, claims and payroll reconciliation.
• Ensure accurate and timely statutory submissions including EPF, SOCSO, EIS, PCB and HRD Corp.
• Administer attendance, leave, benefits, medical claims, insurance, confirmation, transfer, promotion, salary adjustment and employee separation.
• Maintain accurate and confidential employee records, personnel files and HR system data.
• Manage onboarding, induction, probation confirmation, internal movements and offboarding processes.

4. Employee Relations, Performance & Development

• Support performance management, appraisal exercises and performance improvement initiatives.
• Handle employee enquiries, grievances, counselling and disciplinary matters professionally and confidentially.
• Advise employees and managers on HR policies, procedures and employee-related matters.
• Coordinate training and development activities, including training records and HRD Corp claims.
• Support employee development and succession planning where required.

5. HR Compliance, Policies & Reporting

• Ensure HR practices comply with applicable Malaysian employment laws, statutory requirements and company policies.
• Develop, review and maintain HR policies, SOPs, employee handbook provisions and HR documentation.
• Prepare HR reports covering recruitment, headcount, turnover, attendance, leave, training, payroll and manpower trends.
• Support HR-related audits, documentation and continuous improvement initiatives.
• Maintain proper confidentiality, document control and employee data management.

6. Administration & Management Support

• Oversee essential office administration, facilities, vendors and workplace requirements.
• Monitor relevant licences, permits, insurance, service agreements and administrative renewals.
• Maintain proper HR, administrative and company filing and documentation.
• Provide HR and administrative support to Management and project teams as required.
• Undertake other duties or assignments relevant to the role as directed by the direct superior or Management.

Qualifications & Requirements

• Bachelor's Degree in Human Resources Management, Business Administration, Management or a related field.
• Minimum 5 years of relevant HR generalist experience, with strong hands-on experience in recruitment and HR operations.
• Proven experience managing end-to-end recruitment, preferably across both corporate and project-based positions.
• Experience in employee engagement, culture initiatives, payroll, employee relations and performance management.
• Good working knowledge of Malaysian employment laws and statutory requirements, including EPF, SOCSO, EIS, PCB and HRD Corp.
• Experience using Info-Tech HR and payroll system is an advantage.
• Experience in engineering, construction, renewable energy, EPCC or a project-based environment will be an added advantage.
• Good written and spoken Mandarin, English and Bahasa Malaysia.
• Strong interpersonal and communication skills with the ability to work effectively with Management, employees and external parties.
• High integrity and confidentiality, with strong attention to detail, organisation and problem-solving skills.
• Able to work independently, take ownership and manage multiple priorities and deadlines.