HR Assistant Manager ~ Manager (All Function)

Job Title: HR & Admin - All Function (Senior - Assist Manager)

Location: The ParQ Building, Bangkok, Thailand

Job Overview:

The HR & Admin role involves supporting various human resources and administrative functions to ensure smooth and efficient operations. This position includes handling recruitment activities, maintaining employee records, managing office supplies, coordinating visa and work permits with the agency, and providing general administrative support.

Key Responsibilities:

1. Job Posting and Recruitment Coordination:

   - Create and post job advertisements on various platforms.

   - Coordinate with candidates and hiring managers to schedule and conduct interviews.

   - Communicate interview results to candidates.

2. Employee Records and Database Management:

   - Record and maintain employee registration data and personal information.

   - Update internal databases, including tracking employee leave and other relevant information.

3. Onboarding & Offboarding Process:

• Conduct orientation sessions to introduce company policies and regulations.

• Prepare onboarding documentation and welcome kits.

• Coordinate return of company assets and deactivation of system access.

4. Visa and Work Permit Coordination:

   - Coordinate with agencies to process employee visa and work permit documentation.

   - Ensure all visa and work permit processes comply with local laws and regulations. 

5. Expense Documentation (RFA):

   - Prepare and process expense documentation and approval requests for HR and administration activities.

   - Track HR & Admin activities payment status, invoice and receipt. 

6. Office Supplies and Document Management:

   - Monitor and order office supplies to ensure adequate inventory levels.

   - Oversee the management, organization, and filing of important company documents. 

7. Facility Management:

   - Coordinate with building management to address facility-related issues and maintain a functional and safe office environment. 

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• 2 years ~ more experience in HR and administration roles.

• Communication skills in both Thai and English.

• Organizational and multitasking skills.

• Attention to detail and the ability to handle sensitive information discreetly.