HR Assistant (Payroll & Recruitment)

Job Summary

We are looking for a professional, organized, and detail-oriented HR Assistant to support our day-to-day HR operations. The role will be responsible for assisting with the recruitment process, payroll preparation, employee records, staff claims, commissions, allowances and other HR-related activities to ensure smooth and efficient HR operations.

Key Responsibilities:

Recruitment

• Assist with the full recruitment process from job posting to onboarding
• Post job vacancies on relevant recruitment platforms
• Screen and shortlist candidates based on job requirements
• Conduct phone screening and arrange interviews with hiring managers
• Prepare offer letters and other recruitment documents
• Follow up with candidates regarding interview results and joining dates
• Maintain and update recruitment records and candidate databases
• Assist with new employee onboarding and documentation
• Perform other HR-related duties and ad hoc tasks as assigned by the superior

Payroll

• Assist in preparing monthly payroll and verifying payroll information
• Check employee attendance, overtime, leave, allowances and deductions
• Maintain accurate payroll and employee records
• Check and resolve payroll discrepancies
• Handle employee enquiries related to payroll and attendance.
• Prepare payroll reports and supporting documents
• Checking and verifying staff claims, commissions and trip allowances
• Perform other HR-related duties and ad hoc tasks as assigned by the superior

Requirements:

• Diploma/Degree in Human Resources, Business Administration or related field
• 1–2 years of relevant HR experience is preferred
• Good communication and interpersonal skills
• Basic knowledge of Malaysian labour laws and HR practices is an advantage
• Organized, detail-oriented and able to handle confidential information
• Able to work independently and as part of a team
• Must be willing to be location at Telok Panglima Garang