HR Assistant / Payroll Assistant

We are looking for a meticulous, organized, and dependable Payroll Assistant to support our payroll and billing functions. This role is ideal for a detail-oriented individual or fresh graduate who enjoys working with numbers, structured processes, and fast-moving operations.

Working closely with the team, you will play an important role in ensuring payroll and billing processes are handled accurately, efficiently, and on time.

Job Description

1. Payroll Processing

• Assist in the end-to-end monthly payroll process for the company’s workforce.
• Ensure payroll data is compiled accurately and processed within established timelines.
• Generate monthly pay slips and coordinate distribution with the Operations Department.

2. Attendance & Data Management

• Compile, verify, and update attendance records, timesheets, and payroll-related information.
• Maintain accurate employee payroll records and supporting documentation.
• Perform data entry with a high level of precision and confidentiality.

3. Billing & Client Coordination

• Prepare monthly billing summaries for client verification.
• Coordinate with clients on billing confirmations and invoice-related matters.
• Ensure invoices are accurately prepared and issued by the 7th of each month.

4. Issue Resolution & Compliance

• Assist in investigating and resolving payroll or timesheet discrepancies.
• Ensure payroll and billing processes comply with company policies and statutory requirements.
• Handle sensitive employee and payroll information with strict confidentiality.

5. Administrative Support

• Support day-to-day operational and administrative activities.
• Collaborate with internal departments to ensure smooth workflow coordination.
• Assist with ad-hoc assignments when required.

Job Requirements

1. Minimum Professional Certificate or Diploma in Human Resource Management, Business Administration, Finance/Accountancy, or a related field.

2. 1–2 years of experience in payroll, administrative, data entry, or related functions is an advantage.

3. Fresh graduates with strong attention to detail and willingness to learn are encouraged to apply.

4. Good organizational skills with the ability to manage recurring monthly deadlines.

5. High level of integrity and professionalism in handling confidential information.

6. Proficient in Microsoft Excel and basic Microsoft Office applications.

7. Willing to be based in Subang Jaya.