HR Assistant - reliever for 3months

Job Summary

Responsible for providing the support services and assistance needed in the area of recruitment and selection, training, compensation and benefits administration, timekeeping, payroll processing, employee relations and other administrative functions.

Duties and Responsibilities

A. Timekeeping and Payroll (for Del Monte and Construction Semi-Monthly - paid Employees)

· Checks daily attendance of all personnel in the warehouse and head office and sends report to the Management via email.

· Receives and processes all timekeeping documents such as Daily Time Record (DTR), leave applications, overtime permits, change of shift, etc.

· Posts leave credits/availment to individual records of employees and officers.

· Summarizes annually the leave balance of employees in the excel file.

· Summarizes tardiness and absences of employees monthly and reports to the HR Officer for issuance of memo

· Maintains and files timekeeping records.

· Attends to queries of employees regarding timekeeping/benefits.

· Monitors that all OT requests are approved and that these are filed immediately or at the latest, the day after the actual OT, together with the accomplishment report.

· Ascertains the compliance with and implementation of timekeeping policies.

· Processes timekeeping and payroll of Del Monte and Construction Semi-monthly employees

B. Benefits Administration

· Files applications for Tax Identification Number (TIN) and registers new employees to SSS/PAGIBIG/Philhealth.

· Prepares certification of premium payments for SSS/Pag-IBIG/Philhealth as requested.

· Maintains and safekeeps SSS / PAG-IBIG / Philhealth records/files.

· Prepares government reports monthly such as new hires for the month, resigned/separated employees and the likes.

· Remits SSS/Philhealth/Pag-IBIG contributions and loans. Ensures on time payment.

· Liaises with government agencies for statutory benefits and inquiries (SSS, PHILHEALTH, HDMF / PAG-IBIG); Acts as the company’s Fund Coordinator/Representative.

· Receives and summarizes cash advance requests of employees (every 8th and 22nd of the month) and forwards them to the Finance Manager for approval.

· Ensures that all cash advances are deducted from employee’s payroll every payroll cut off and ensures their full payment

· Summarizes 13th Month Pay of the employees and submits to the Accounting Department for checking. (Cut off - November 26 of the previous year to November 25 of the current year)

C. Employee Relations/Company Activities

· Assists in the facilitation of social and other company events.

· Receives incident report from department heads and forwards to the HR In-charge for further action.

· Safekeeps files of memorandum/policies.

D. Recruitment and Selection

· Provides assistance to the HR Officer in the recruitment & selection process of applicants.

· Does the initial interview and endorses the applicant to the HR Officer for further action.

E. Other Personnel Services/Administrative Tasks

· Updates Bulletin Board.

· Provides assistance needed in the HR Department.

· Schedules meetings as per instruction of the HR Head. Ensures that all employees are present and prepares the necessary logistics prior to the meeting.

· Assists in the sourcing, selection and distribution of company uniforms.

· Assists in the sourcing out of possible HMO providers.

· Monitors inventory and updating/printing of personnel forms.

F. Performs other functions that maybe assigned from time to time.

Job Specification

· Bachelor’s degree in Behavioral Science/Psychology or equivalent.

· At least six (6) months work experience in all facets of human resources such as recruitment, timekeeping and payroll, compensation and benefits administration, employee relations, etc.

· Fresh graduates are welcome to apply.

· Above average communication and interpersonal skills

· Team player

· Must be flexible, dynamic and result-oriented

Pay: Php755.00 - Php800.00 per day

Work Location: In person