HR Assistant (Timekeeping & Data Specialist)-Candidate Pooling

**Who we are:**At Everglow AI OPC, a rapidly growing subsidiary of Thoth AI, we’re laying the groundwork for intelligent systems powered by world-class data and human insight. As part of our dynamic team, you’ll help transform bold ideas into real-world impact—through precision annotation, smart operations, and cutting-edge innovation.

Collaborate with global teams across the Philippines, the United States, and Singapore, and contribute to projects that are reshaping the future of artificial intelligence.

The future of innovation begins here.

What You’ll Do:

The HR Assistant is responsible for the manual administration, tracking, and auditing of employee attendance, leaves, and core workforce data using Microsoft Excel. This role serves as the critical backbone for payroll processing, ensuring that all time cards, biometrics logs, and manual tracking sheets are flawlessly calculated and consolidated.

Duties include auditing daily and cutoff-based time sheets, generating manual data reports, and acting as the central point of contact for employee questions regarding attendance discrepancies.

Key Responsibilities:

• Manual Timekeeping & Processing: Collect, clean, and consolidate raw attendance data. Manually compute and verify regular hours worked, overtime, night differentials, tardiness, and undertime to provide accurate, clean files for payroll.

• Masterlist & Database Management: Build and meticulously maintain the company’s HR master database using Microsoft Excel. Manually encode employee movements, hires, lateral transfers, and separations to ensure the master roster is always updated and correct.

• Tenure Tracking & Reminders: Track employee tenure, monitor probation periods, and calculate upcoming work anniversaries, providing regular triggers to HR management for evaluations.

• Compliance & Policy Auditing: Audit manual timesheets against company policies and statutory labor regulations to ensure proper application of holiday pay rules, rest days, and allowable overtime limits.

• Data Reporting & Analytics: Compile and analyze workforce data from Excel sheets to generate critical reports for management, including headcount summaries, absenteeism rates, and overtime trends.

• Employee Support: Promptly resolve employee inquiries regarding timekeeping adjustments, dispute handling for attendance discrepancies, and leave balance clarifications.

• Other related HR tasks and facets that may be assigned to you

Who We Are Looking For:

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: At least one (1) year of proven experience handling high-volume manual timekeeping, attendance tracking, or HR data encoding.
• Technical Mastery: Advanced Microsoft Excel skills are preferred. You must be highly proficient in utilizing data-driven formulas creating Pivot Tables, and handling large data sets with absolute accuracy.
• Knowledge Base: Strong foundational understanding of labor laws concerning statutory work hours, holiday pay computations, and overtime rules.
• Core Competencies: Extreme attention to detail, exceptional organizational habits, and a sharp knack for spotting data entry anomalies or calculation errors.
• Confidentiality: Absolute commitment to handling sensitive employee personal data and compensation records with the highest level of discretion.