HR Assistant (w/m/d)

Position Purpose

The HR Assistant provides administrative support for HR-related activities in Poland and ensures

the proper maintenance of employee documentation. The role also supports payroll administration, Health & Safety activities, translations, and general office administration tasks.

Key Responsibilities

Personnel Administration

• Maintain and organize physical employee personnel files.

• Ensure complete and accurate filing of employee records in accordance with company policies and local legal requirements.

• Support the monthly payroll preparation process, including the review and administration of employee benefits for all employees in Poland.

Health & Safety Administration

• Coordinate occupational health examinations and required medical appointments.

• Liaise with external Health & Safety service providers.

• Monitor deadlines, certificates, and required compliance documentation.

• Support compliance with local Health & Safety regulations in Poland.

Translation & Communication Support

• Translate documents and correspondence between Polish and English.

• Support communication with external providers, authorities, and employees when required.

Office Administration

• Handle incoming and outgoing mail.

• Support general office organization and administrative tasks.

Qualifications

• Vocational training or equivalent administrative qualification.

• Previous experience in administration, office management, personnel administration, or payroll support is an advantage.

• Strong organizational skills and attention to detail.

• High level of discretion and reliability when handling confidential information.

• Good knowledge of Microsoft Office applications.

• Fluent Polish and good English skills, both written and spoken.

• German language skills are an advantage.

If you interested, please apply!