HR ASSISTANT/OFFICER

About the role

MJA BUSINESS MGMT. is seeking a dedicated HR Assistant/Officer to join our Human Resources team in Ermita, Manila City, Metro Manila. This is a full-time position that plays a vital role in supporting the day-to-day operations of our HR function and contributing to the overall success of our organisation. As an HR Assistant/Officer, you will be instrumental in delivering efficient HR services across our maritime and shipping operations, ensuring compliance with labour regulations and supporting the development and wellbeing of our workforce.

Key responsibilities

• Processing and maintaining employee records, including recruitment documentation, contracts, and personnel files in accordance with organisational policies and legal requirements
• Providing administrative support to the HR department, including scheduling meetings, preparing reports, and managing HR databases and systems
• Assisting with the recruitment process by posting job vacancies, screening applications, scheduling interviews, and coordinating with hiring managers
• Supporting the onboarding process for new employees, including orientation coordination, documentation completion, and induction training arrangement
• Processing payroll-related documentation, leave requests, and employee benefits enquiries with accuracy and timeliness
• Maintaining confidentiality of sensitive employee information and ensuring compliance with data protection regulations
• Assisting with employee relations matters, including conducting routine enquiries and supporting the resolution of workplace issues
• Supporting the development and implementation of HR policies, procedures, and best practices
• Providing general HR support to employees regarding policies, benefits, leave entitlements, and employment conditions
• Assisting with the organisation of HR-related events, training programmes, and employee engagement activities

What we're looking for

• College graduate of 4 years course of any course

• Proven experience as an HR Assistant, HR Officer, or in a similar HR support role, preferably in a maritime, shipping, or large multinational organisation

• Strong proficiency in Human Resources Information Systems (HRIS) and Microsoft Office applications, particularly Excel and Word

• Excellent organisational skills with the ability to manage multiple tasks efficiently and meet deadlines

• Strong written and verbal communication skills with the ability to interact professionally with employees at all levels

• Knowledge of Philippine labour laws, employment regulations, and payroll requirements

• Meticulous attention to detail and high level of accuracy in record-keeping and data entry

• Ability to maintain confidentiality and handle sensitive information with discretion

• Strong interpersonal skills and a collaborative approach to working within a team environment

• Problem-solving ability and a proactive approach to identifying and resolving HR-related issues

• Experience with recruitment and onboarding processes is highly desirable

About us

MJA BUSINESS MGMT. is a leading maritime and shipping company committed to delivering reliable, efficient, and professional shipping services. We operate in a dynamic and fast-paced industry, and our success depends on the dedication and expertise of our talented workforce. We pride ourselves on fostering a culture of excellence, innovation, and continuous improvement. Our mission is to provide exceptional maritime solutions whilst maintaining the highest standards of safety, compliance, and customer satisfaction. With our diverse and multicultural team, we create an inclusive workplace where employees are valued, supported, and given opportunities to grow and develop their careers.

What we offer

MJA BUSINESS MGMT. we are committed to providing our employees with a supportive and rewarding work environment. We offer competitive remuneration packages that reflect industry standards and individual performance. Our comprehensive benefits programme includes health insurance coverage, statutory benefits in accordance with Philippine labour law, and opportunities for professional development and career advancement. We provide a collaborative workplace culture where your contributions are recognised and valued, and we encourage continuous learning and skill development. Additionally, we maintain a commitment to work-life balance and the wellbeing of our employees, recognising that a healthy and motivated workforce is essential to our organisational success. We welcome applications from all qualified candidates and are committed to creating an inclusive recruitment process.

Apply now

If you are an organised, detail-oriented professional with a passion for Human Resources and an interest in the maritime industry, we encourage you to submit your application including your curriculum vitae and a cover letter outlining your relevant experience and interest in this role. Join Global Harbor Maritime & Shipping Line Inc. and become part of a dynamic team dedicated to excellence in the shipping industry.