HR Associate

Job Summary:

The HR Associate is responsible for supporting the company’s day-to-day human resources operations, with primary responsibility for recruitment and staffing. The role manages the recruitment process from sourcing and screening candidates through interviews, coordination, hiring, and onboarding, while also supporting timekeeping, employee records, HR documentation, and other HR administrative requirements.

The HR Associate works closely with the HR Manager and department heads to ensure that manpower requirements are filled efficiently and that HR processes are completed accurately, timely, and in accordance with company policies.

Key Responsibilities (KRA – Key Results Area):

1) Recruitment & Talent Acquisition

• Manage the end-to-end recruitment process for assigned positions, from job posting and candidate sourcing to screening, interviews, selection, and hiring coordination.
• Coordinate with department heads regarding manpower requirements, job descriptions, qualifications, and hiring priorities.
• Post job vacancies through appropriate recruitment channels and maintain an active candidate pipeline.
• Review and screen applications based on position requirements and company standards.
• Conduct initial interviews and assessments of qualified candidates.
• Coordinate interview schedules between candidates and hiring managers.
• Communicate with candidates regarding interview schedules, requirements, job offers, and other recruitment-related matters.
• Maintain an updated recruitment tracker and monitor the status of all open positions.
• Conduct reference checks and facilitate pre-employment requirements as needed.
• Prepare and coordinate employment offers and hiring documentation.
• Assist in the onboarding and orientation of newly hired employees.

2) Timekeeping & Attendance Administration

• Monitor employee attendance, tardiness, absences, leaves, and other timekeeping records.
• Ensure accurate and timely consolidation of attendance and timekeeping data for payroll processing.
• Coordinate with employees and department heads regarding attendance discrepancies and required corrections.
• Maintain proper documentation of attendance-related concerns, leaves, and adjustments.

3) HR Records & Documentation

• Maintain accurate and updated employee records, 201 files, recruitment records, and other HR documentation.
• Ensure completeness of pre-employment and onboarding requirements.
• Assist in preparing HR reports, employee lists, and other documentation required by management.
• Maintain confidentiality and proper handling of employee and recruitment information.

4) Employee Relations & HR Support

• Assist the HR Manager in addressing routine employee concerns and HR-related inquiries.
• Support employee engagement activities, company announcements, and HR initiatives.
• Assist in the implementation and communication of company policies and procedures.
• Coordinate with employees and department heads on HR-related matters as assigned.

5) HR Administration & Compliance

• Assist in ensuring that HR processes and documentation comply with company policies and applicable labor requirements.
• Support the HR Manager in preparing documents related to disciplinary actions, employee movements, and other HR processes.
• Maintain organized and accessible HR records for reporting and audit purposes.
• Perform other HR-related tasks and administrative duties as may be assigned by the HR Manager or Management.

Qualification & Requirements:

• Bachelor’s degree in human resources, Psychology, Business Administration, Hospitality Management, or related field

• Fresh graduates are welcome to apply

• Knowledge of basic HR practice and principle.

• Proficient in Microsoft Excel and other Microsoft Office applications.