HR Associate

About the role

The position is responsible for handling and performing activities related to Recruitment, Team Relations, Learning and Development, Organizational Development, Occupational Safety, and Internal Security concerns that support the business strategy of MG EXEO, in accordance with company policies, procedures, and standards.

Key responsibilities

Financial

1. Prepares Requests for Payment of expenses related to HR functions (e.g. office/warehouse rental, consultancy, insurance payment, medical services, etc.) for the prompt processing of the Accounting Department.

Operational

1. Recruitment

• Executes the end-to-end recruitment processes, from sourcing to onboarding, to meet the organization's staffing needs.
• Collaborates with schools and recruitment agencies to cultivate a diverse talent pool.
• Manages the onboarding process to ensure smooth integration of new employees.
• Handles initial documentation (201 File, contract) and form completion for Compensation and Benefits team.
• Oversees offboarding procedures, including exit clearance, quit claim issuance, and COE generation.

2. Team Relations

• Documents labor relations activities to ensure compliance with company rules and regulations.
• Provides administrative support for employee grievances and disciplinary actions.
• Assists in communication with legal consultants for labor disputes, and represents the company in legal proceedings.
• Aids in the preparation of DOLE (Department of Labor and Employment) reports, including end-of-project submissions.
• Ensures adherence to DOLE requirements.

3. Learning and Development

• Assists in the administration of the training needs analysis and other tools used by the organization to help identify appropriate interventions that will bridge the skills gap of employees and teams.
• Assists in sourcing subject matter experts who can conduct training and learning sessions for different levels of employees in the organization.
• Updates and maintains the progress and completion of Individual Training Plans for employees, especially for those identified with potential.
• Handles the preparation of the training materials and logistics when conducting training sessions.

4. Administrative Support

• Contributes to logistics and coordination for corporate events.
• Drafts company memorandums, including holiday notices and updates.
• Responds to employee requests promptly, adhering to established service standards and agreements.
• Generates copies of employee documents such as COEs, quitclaims, and data from employee files (201 files, SSS, NBI, etc.).

About you

• Bachelor's Degree in any of the following courses: Psychology, Behavioral Science, Human Resource Management, and Social Science
• Oral and/or Written Communication Skills
• Analytical and Critical Thinking
• Interpersonal Skills
• Customer Orientation
• Time Management
• Quality Mindset
• Safety Consciousness
• Confidentiality
• Fresh graduates are welcome to apply