HR Associate

HR ASSOCIATE

The HR Associate is responsible for providing administrative and operational support across the full range of human resource functions, including recruitment assistance, employee relations, records management, benefits administration, and HR documentation. The role ensures smooth coordination between HR processes and other departments, contributing to the effective implementation of HR policies and programs.

Reporting to the HR Supervisor or HR Manager, the HR Associate plays a vital role in maintaining employee data accuracy, supporting daily HR operations, and upholding compliance with labor laws and company standards.

2.0 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Recruitment & Onboarding Support

• Assist in job posting, screening, and scheduling of candidate interviews.
• Prepare and organize applicant records and pre-employment documentation.
• Coordinate onboarding activities, including orientation schedules and issuance of company IDs.
• Support deployment requirements for project-based and regular employees.

HR Documentation & Records Management

• Maintain and update employee files, ensuring confidentiality and completeness.
• Encode and track employee movements, attendance, and employment status updates.
• Prepare HR documents such as employment contracts, memoranda, and certifications.
• Assist in the preparation of HR reports, dashboards, and compliance submissions.

Employee Relations & Engagement

• Support HR in implementing employee engagement activities and internal communications.
• Assist in resolving minor employee concerns or routing issues to the HR Supervisor.
• Help monitor attendance, performance documentation, and employee discipline records.
• Participate in HR projects and wellness programs that promote a positive work environment.

Compensation & Benefits Support

• Coordinate with the payroll team for employee updates, timekeeping, and benefits adjustments.
• Assist in processing government-mandated benefits (SSS, PhilHealth, Pag-IBIG).
• Help manage health insurance enrollments, reimbursements, and related documentation.
• Ensure timely submission of all benefits-related reports and records.

Compliance & Administrative Coordination

• Support compliance with DOLE reports and HR audit requirements.
• Ensure adherence to HR policies, data privacy, and confidentiality guidelines.
• Coordinate HR communications, memos, and other announcements.

3.0 SKILLS NEEDED TO PERFORM THE JOB

• Basic knowledge of HR functions, employment law, and documentation processes.
• Strong organizational, coordination, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and Google Workspace tools.
• High attention to detail and accuracy in documentation.
• Ability to handle confidential information with discretion.

4.0 EXPECTED BEHAVIOR

• Demonstrates professionalism, reliability, and integrity in all HR transactions.
• Maintains confidentiality and discretion in handling employee information.
• Shows initiative and accountability in assigned tasks.
• Promotes collaboration and positive working relationships with employees.
• Upholds ActivAsia’s values of trust, growth, and excellence.

5.0 COMPETENCIES

● LEADING WITH PURPOSE

• Understanding company mission and values

• Demonstrating commitment to team goals

• Taking initiative in work

• Aligning personal growth with company objectives

● ACCOUNTABILITY

-Meeting deadlines & commitments

• Taking responsibility for tasks

• Learning from mistakes

• Following company policies & ethics

● COLLABORATIVE LEADERSHIP

• Teamwork & active participation

• Clear and respectful communication

• Taking ownership of tasks

• Supporting team goals

● EXECUTION EXCELLENCE

• Time management & prioritization

• Attention to detail

• Task ownership & accountability

• Meeting deadlines with quality work

● GROWTH MINDSET/RESILIENCE

• Openness to feedback & learning

• Adaptability to new challenges

• Handling setbacks positively

• Perseverance in achieving goals

6.0 COMPANY POLICIES & COMPLIANCE

All employees are expected to adhere to company policies regarding:

✅ Data Privacy & Confidentiality (RA 10173)

✅ Environmental & Sustainability Practices

✅ AAI Code of Conduct and Code of Discipline

8.0 REPORTING RELATIONSHIP

Reports directly to the Recruitment Supervisor

9.0 SUPERVISORY RESPONSIBILITIES: No

Benefits:

• Promotion to permanent employee

Work Location: In person