HR Associate

Job Summary

The HR Associate will support day-to-day human resources activities across multiple U.S. entities, with a focus on payroll, compensation, benefits administration, and general HR support. Working closely with the HR Manager and HR Director, this role will coordinate with employees, local HR teams, and service providers to maintain accurate information, address employee needs, and support HR projects.

The ideal candidate has hands-on experience in HR operations, strong attention to detail, and the ability to manage multiple priorities and follow through on outstanding items.

Main Functions

• Support payroll processing, including employee updates, payroll reviews, and coordination with payroll providers
• Administer compensation and benefits activities, including salary reviews, compensation changes, benefits enrollment, open enrollment, retirement plans, vendor coordination, and employee inquiries.
• Coordinate and drive compensation, benefits, and payroll initiatives across entities, including program harmonization, system integration, and process improvements, with guidance from the HR Manager and HR Director.
• Provide general HR support, including onboarding, offboarding, employee records, leave tracking, employee questions, and coordination with local HR teams.
• Prepare HR reports and assist with audits, system updates, and other HR projects, with attention to applicable multistate requirements.

Scope of work

• Geographic Scope: Primarily the United States, with support for Mexico, Brazil, Argentina, and other countries in the Americas as needed.
• Entity Scope: Assigned entities and regional HR initiatives across Group companies in the Americas.
• Operational Scope: Payroll, compensation, benefits, and general HR support, including payroll responsibilities for MPI in California and support for Houston payroll.
• Multistate Experience: Experience supporting U.S. HR and payroll operations across multiple states, including familiarity with California requirements.

Competencies

• Strong attention to detail and accuracy in handling payroll, compensation, benefits, and employee information.
• Analytical and problem-solving skills, with the ability to identify discrepancies and recommend improvements.
• Results-oriented, with the ability to manage priorities, meet deadlines, and drive assigned initiatives through completion.
• Strong communication and interpersonal skills, with the ability to work with employees, HR teams, leadership, and external providers.
• Sound judgment and discretion when handling confidential information.
• Ability to work independently and collaborate effectively in a changing environment.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field, or equivalent relevant experience.
• Minimum of 3-5 years of HR experience, including hands-on payroll, compensation, and benefits administration.
• Experience supporting multistate HR and payroll operations, including California.
• Experience coordinating HR projects, benefits initiatives, or payroll system implementations preferred.
• Proficiency in Microsoft Excel and experience with HRIS and payroll systems; ADP experience preferred.
• Strong written and verbal communication skills in English to support employee communications and HR documentation; Spanish proficiency preferred for coordination with regional teams.