HR Coordinator

What You Can Expect:

Fixed Term Contract until 31st December 2026

Shift Pattern: Monday to Friday, 08:30 - 16:30, 30 minute unpaid break (must be flexible to work between the hours 7:30 and 17:00)

Areas of Responsibility:

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites.
• Support with employee engagement activities across the sites, including charity and events.

Agency Labour

• Responsible for the onsite temporary labour provision
• Act as the contact point for any queries from the agency and operations team
• Complete agency weekly timesheets and send to the agency suppliers on a weekly basis.
• Create SFDC logins for all new starters and make sure operations have the relevant data from day 1
• Liaise with the agencies and Operations team on any requirements or reductions so we have sufficient resource to fulfil customer demands and volumes.
• Arrange agencies inductions with the relevant providers when required.
• Responsible for keeping track of the agency holidays, absences and overall Master Sheet data with leavers and new starters etc
• Liaise with the agencies about any issues with temporary labour daily / Sickness & Holidays
• Liaise with the agencies about internal updates such as events taking place in workplace
• Regular face to face meetings with agencies – building relationship with providers.
• Reporting the agencies headcount on a weekly basis for the business.

Compliance

• Supporting with HR compliance in eligibility to work documentation.
• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.

Recruitment & Onboarding

• Supporting with posting job adverts on WORKDAY and across sites.
• Arranging interviews for candidates.
• Support with onboarding sessions such as requesting and checking right to work documentation and new starter documentation
• Supporting with inductions by preparing the relevant training documentation.
• Preparing and posting announcements across the business.
• Support with WORKDAY onboarding for blue collar workers.

Ad-Hoc

• Provide administrative support to the HR team where required.
• An understanding of HR policies & practices.
• Build positive and effective relationships with key stakeholders.
• Filing documentation in the employee’s personnel files.
• Supporting with employee queries where appropriate.
• Checking the HR post-box at each site.
• Support with HR Absence line
• Any other ad-hoc duties as required.

What You Bring:

Knowledge & Skills:

Essential Qualifications

• GSCE Maths and English minimum level 1 /2 equivalent

• Full Driving Licence

Desirable Qualifications

• GSCE Maths and English grade 4 or above or equivalent

Essential Skills

• IT skills, including Advanced Microsoft / Excel / PowerPoint
• The ability to work under pressure to tight deadlines
• Great communicator
• Positive attitude & drive
• Organized
• Keeping sensitive information private and confidential
• Able to work independently

Desirable Skills

• 1 Years minimum within an Admin function
• 1 year minimum experience in a recruiting role

Functional Knowledge & Experience

• Customer Service experience in a generalist role
• Immigration/ Eligibility to Work with the UK
• Outstanding verbal and written communication skills
• Excellent administration and customer service skills

Business Knowledge & Experience

• Exposure to Systems
• Proactive approach to own continuous development