HR Coordinator

At Infleqtion we solve the world’s most challenging problems using cutting-edge quantum technology. Our mission is to commercialize atom-based quantum products that provide orders of magnitude improvements in sensing and computing applications. We are proud to work tirelessly to create and lead the quantum ecosystem towards meaningful advancements today and set the technology roadmap for tomorrow.

Position Summary

The HR Coordinator provides administrative and operational support across the employee lifecycle, helping deliver an exceptional employee experience from pre-boarding through onboarding and beyond. This role is responsible for coordinating HR processes, maintaining accurate employee records, supporting compliance initiatives, and serving as a trusted resource for employees and managers on routine HR matters. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality.

Key Responsibilities

• Coordinate all pre-boarding and onboarding activities for new hires, ensuring a seamless transition into the organization.

• Prepare and distribute new hire paperwork, onboarding materials, and welcome communications.

• Facilitate I-9 completion, employment eligibility verification, E-Verify (if applicable), and background check administration.

• Coordinate new hire orientations and ensure all onboarding documentation is completed accurately and on time.

• Maintain employee records and HR documentation while ensuring data accuracy and confidentiality.

• Administer and maintain contractor records, including onboarding, tracking, and lifecycle management.

• Manage labor codes and organizational job classifications to support accurate workforce reporting, payroll, and HR processes.

• Partner with managers and employees to answer routine questions regarding HR policies, procedures, benefits, and People programs.

• Reconcile HR-related invoices and assist with vendor administration.

• Administer the employee referral bonus program, including tracking eligibility and coordinating payouts.

• Assist with special HR projects and continuous process improvement initiatives.

Requirements

• Bachelor's degree in Human Resources or a related field, or equivalent combination of education and experience.

• 1–3 years of experience in Human Resources, recruiting, administration, or a related field.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Exceptional attention to detail and commitment to accuracy.

• Strong customer service mindset and interpersonal skills.

• Ability to exercise sound judgment and maintain strict confidentiality.

• Proficiency with Microsoft Office 365, particularly Excel, Outlook, Word, and Teams.

• Ability to quickly learn new software systems and technology.

Nice to haves:

• Experience using an HRIS (e.g., BambooHR, UKG, Workday, ADP, etc.).

• Experience supporting onboarding or recruiting processes.

• Familiarity with I-9 compliance and employment eligibility verification.

• Experience with SharePoint or other intranet/content management systems.

WORKING CONDITIONS and PHYSICAL REQUIREMENTS

Work will normally be performed in an office. Able to efficiently use automated office equipment such as laptops, copiers, and printers; able to effectively engage in communications (via phone, computer, or in-person).

Benefits

• Salary range: $50,000 to $70,000 per year
• 100% company-paid medical, dental, vision, short/long-term disability
• Employer-funded Health Savings Account
• Unlimited PTO
• 401(k) match
• Company-paid Life and AD&D Insurance
• Flexible Savings Account
• Paid FMLA, Maternity/Paternity Leave
• Employee Assistance Program
• Student Loan Repayment
• Equity Package

Note

This position may require access to information protected under U.S. export control laws and regulations for quantum computing technology. Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

Contact Information

If this opportunity interests you and you fit the job description, please submit an application. If you need assistance or an accommodation due to disability, please feel free to contact us at [email protected].

Notice to Recruitment Agencies:

Infleqtion does not accept unsolicited resumes from agencies. Infleqtion is not responsible for any fees related to unsolicited resumes.