HR Coordinator

At Sun Shuttle and Transit, our people keep the wheels turning, literally. We're looking for a detail-oriented HR Coordinator to help make sure every new hire feels supported from day one. This role is the backbone of our day-to-day HR operations, handling onboarding, employee files, and compliance tracking that keeps our drivers and staff safely and legally on the road. You'll work closely with the HR Manager to keep things organized and running smoothly across the team.

Onboarding & New Hires

• Coordinate the new hire process end-to-end
• Plan and lead new hire orientation for office staff and drivers
• Serve as the main point of contact for new employees during their first weeks

Employee Files & Records

• Create, organize, and maintain accurate employee personnel files (digital and physical), ensuring confidentiality at all times
• Keep employee records current, status changes, promotions, address/contact updates, and terminations
• Maintain organized recordkeeping systems that make files easy to retrieve for audits or reviews

Compliance

• Maintain Driver Qualification Files in accordance with FMCSA/DOT requirements
• Help track and schedule DOT physical exams, medical certifications, and flagging upcoming expirations before they lapse
• Support the company's DOT drug & alcohol testing program, including random testing pool management and Clearinghouse queries
• Order and review Pull Notices (DMV) for all drivers
• Track completion of required safety and compliance training (defensive driving, safety refreshers, CPR/First Aid as applicable)
• Support OSHA recordkeeping and workplace safety/incident documentation
• Assist with unemployment claims and workers' compensation paperwork as needed

General HR Support

• Assist with posting job openings, screening applications, and scheduling interviews
• Coordinate background checks and pre-employment drug screens
• Support benefits enrollment and respond to employee questions about policies and procedures
• Assist with payroll support, including timesheet review, attendance tracking, and PTO record-keeping
• Help maintain and update the employee handbook and HR policies
• Track performance review timelines and send reminders to managers
• Support employee engagement and recognition efforts
• Perform other HR administrative duties as assigned

Benefits Include:

• Vacation time
• Sick time
• 6 paid holidays
• 401(k) + matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance