HR COORDINATOR

HR Coordinator – Deployment & Timekeeping

Department: Human Resources
Position: HR Coordinator – Deployment & Timekeeping
Reports To: HR Manager / HR Supervisor
Employment Type: Full-Time
Company: NEW CLARK CITY

Job Summary

The HR Coordinator – Deployment & Timekeeping is responsible for coordinating employee deployment activities and maintaining accurate employee timekeeping and attendance records. The position ensures that deployment requirements, attendance data, schedules, employee records, and related HR documentation are properly monitored and processed in a timely manner.

Key Responsibilities

• Coordinate employee deployment schedules based on client and operational requirements.
• Communicate deployment schedules, reporting instructions, and requirements to employees.
• Ensure all pre-deployment requirements and employee documents are complete.
• Maintain accurate and updated employee deployment records and trackers.
• Monitor and maintain daily employee attendance and timekeeping records.
• Review and verify daily time records, attendance, absences, undertime, overtime, tardiness, and approved leaves.
• Coordinate with employees, supervisors, and clients regarding timekeeping discrepancies and attendance concerns.
• Prepare and consolidate timekeeping reports for payroll processing.
• Ensure accurate submission of timekeeping data within payroll deadlines.
• Coordinate with payroll regarding corrections, adjustments, and attendance-related concerns.
• Monitor employee schedules, shifts, rest days, and deployment assignments.
• Coordinate with clients regarding manpower requirements, attendance, and deployment status.
• Maintain confidentiality and proper handling of employee records.
• Prepare regular deployment and timekeeping reports for management.
• Ensure compliance with company policies, client requirements, and applicable labor regulations.
• Perform other HR and administrative duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• With knowledge or experience in timekeeping, attendance monitoring, payroll coordination, and employee deployment.
• Experience in manpower/staffing, recruitment, or HR coordination is an advantage.
• Knowledge of timekeeping systems, attendance monitoring, and payroll processes.
• Proficient in Microsoft Excel, Google Sheets, or similar tools.
• Strong attention to detail and accuracy in handling employee records.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Able to handle confidential employee information.
• Able to work under pressure and meet payroll and deployment deadlines.
• Knowledge of Philippine labor and employment practices is an advantage.

Key Competencies

• Employee deployment coordination
• Timekeeping and attendance monitoring
• Payroll coordination
• Data entry and records management
• Microsoft Excel / Google Sheets
• Client and employee coordination
• Attention to detail
• Problem-solving
• Confidentiality
• Time management
• Teamwork and professionalism