HR Coordinator

Job Summary

We are looking for a proactive and well-organized HR & Administration Coordinator to support the company's daily HR, administrative, commercial, and operational activities.

The ideal candidate should be able to manage multiple tasks, coordinate between departments, maintain proper documentation, and ensure timely follow-up on employee, customer, government, and office-related matters.

Key Responsibilities

HR & Employee Coordination

• Handle day-to-day HR and employee administrative matters.
• Coordinate employee onboarding, documentation, attendance, and staff records.
• Support employee communication and assist in resolving workplace concerns.
• Ensure company HR policies and procedures are properly communicated and followed.
• Maintain confidentiality of employee information.

Office Administration

• Manage daily office administration and corporate documentation.
• Maintain organized physical and digital filing systems.
• Coordinate meetings, correspondence, office supplies, and administrative requirements.
• Prepare reports, documents, and other materials required by management.
• Ensure important company documents are properly maintained and updated.

Customer & Sales Coordination

• Coordinate between customers and internal sales teams.
• Follow up on quotations, purchase orders, deliveries, and customer requests.
• Monitor pending orders and assist in resolving customer issues.
• Coordinate with sales, finance, warehouse, and logistics teams to ensure smooth order processing.
• Provide management with updates on important customer and sales matters.

Tender Support

• Monitor and coordinate tender opportunities and deadlines.
• Collect required technical, commercial, and company documents from different departments.
• Assist in preparing and submitting tender documents.
• Maintain proper records of submitted tenders and results.

Finance & Petty Cash

• Maintain and control company petty cash.
• Process approved petty cash expenses and maintain supporting documents.
• Conduct regular petty cash reconciliation and report discrepancies.

Logistics & Field Coordination

• Coordinate with warehouse, delivery drivers, sales teams, and field staff.
• Follow up on deliveries, pending orders, customer requirements, and field activities.
• Assist with delivery schedules, route coordination, and operational follow-up.

Government & PRO Coordination

• Coordinate with the company PRO regarding employee and company government documentation.
• Assist with visas, work permits, labour documents, licenses, permits, and renewals.
• Track important expiry dates and ensure documents are renewed on time.
• Maintain proper records of government-related documents.

Requirements

· Bachelor's degree or diploma in HR, Business Administration, Management, or a related field.

· Previous experience in HR, administration, coordination, or a similar role.

· Experience in Oman is preferred.

· Experience with PRO/government procedures will be an advantage.

· Good knowledge of Microsoft Office, especially Excel and Word.

· Excellent communication and follow-up skills.

· Strong organizational skills and attention to detail.

· Ability to manage multiple tasks and work under pressure.

· Professional, responsible, and confidential approach.

Ideal Candidate

We are looking for someone who is organized, responsible, proactive, and good at follow-up. The candidate should be comfortable communicating with employees, customers, management, government-related contacts, and different internal departments.

This is a multi-functional coordination role, so flexibility and the ability to handle different responsibilities are essential.

Application Question(s):

• Do you have previous experience in HR & Administration, including employee documentation, onboarding, attendance, and general office administration?
• Do you have experience coordinating with PRO/government authorities for visas, labour documents, company licenses, and renewals in Oman?
• This role involves HR, administration, customer coordination, tender support, and coordination with sales, finance, warehouse, and logistics. Are you comfortable handling these multiple responsibilities?
• What is your current salary?
• What is your notice period?
• What is your visa status?

Work Location: In person