HR Coordinator

Job Purpose:

Under the direction of the Managing Director/Operation Manager, the HR Coordinator supports the day-to-day operations of the Human Resources department, ensuring smooth administration of HR processes including recruitment support, onboarding, payroll coordination, leave management, and employee records maintenance. This role acts as a key point of contact for employee queries and helps ensure compliance with company policies and UAE labor regulations

Duties & Responsibilities

Recruitment & Onboarding

• Coordinate job postings, screen applications, and schedule interviews
• Prepare offer letters, employment contracts, and onboarding documentation
• Facilitate new hire orientation and ensure completion of onboarding formalities (visa, Emirates ID,

labor card, etc.)

Payroll & Benefits Administration

• Maintain and update employee records in the HRIS (e.g., Zoho People/Payroll)
• Support monthly payroll processing by verifying attendance, leave balances, and deductions
• Assist with administration of benefits such as health insurance and uniform/other allowances

Leave & Attendance Management

• Process and track leave requests and approvals
• Monitor attendance records and flag discrepancies
• Maintain accurate leave balance records in line with UAE labor law

Policy & Compliance Support

• Assist in drafting, updating, and communicating HR policies
• Ensure documentation complies with UAE Labour Law and Abu Dhabi-specific regulations
• Support internal audits and maintain organized personnel files (physical and digital)

Employee Relations & General Support

• Serve as first point of contact for employee HR-related queries
• Support performance review cycles and documentation
• Prepare HR reports, letters (NOCs, salary certificates, experience letters), and correspondence
• Assist with other administrative and ad hoc HR projects as needed

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field
• 2–4 years of experience in an HR or administrative coordination role
• Familiarity with UAE Labour Law is an advantage
• Proficiency in HRIS platforms (e.g., Zoho People/Payroll) and MS Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent communication skills in English (Arabic is a plus)
• High level of discretion in handling confidential employee information

Work Location: In person