HR Coordinator

POSITION SUMMARY

Provide timely, accurate and professional administration coordination and support to the Human Resources (HR) team.  Specific focus will be on the completion of administrative HR activities including general correspondence recruitment correspondence, new starter administration, coordination of appointments and meetings for interview, and other activities as required.

KEY DUTIES & RESPONSIBILITIES

Onboarding & New Starter Administration

• Preparation and distribution of Contracts of Employment
• Compilation and distribution of New Starter Information packs
• Ensure all New Starter paperwork has been received and saved in employee Personnel file
• Set up for National Police Check Process
• Completing New Starter System Set Up in ELMO, ARMS, Secure ARMS and HR3
• Communicating with Managers, Branch Administrators and the relevant departments to commence New Starter Form completion on the Intranet
• New Starter Auditing ensuring required documentation and licences has been received by HR
• New Starter One Month Check Ins

Offboarding Administration

• Email communication with the relevant managers and departments to commence the offboarding process
• Preparation of Asset Lists
• Completing required system changes for offboarding in ELMO, ARMS and HR3

General HR System Administration

Responsible for assisting the Human Resources team with HR system administration and reporting, including but not limited to:

• Management of the team Inbox
• Saving all employee related documentation in personnel files
• Preparation and distribution of salary review and employment change letters
• Ensuring probation reviews are completed and preparation of probation review letters
• Assisting in photocopying and filing

Learning and Development Administration

• Assisting with apprenticeship and work experience documentation and filing
• Booking and coordination of external training bookings
• Uploading of attendance registers and records into ARMS
• Scheduling attendees for Internal training sessions
• Preparation of training materials

A BIT ABOUT YOU

• Must be a graduate of Business Administration, Psychology, Human Resources, or a related course.
• At least 3 years of experience in an HR administration role, supporting a small team and managing high volumes of paperwork.
• Previous experience in a position requiring high ethical standards, strict confidentiality, and sound discretion.
• Advanced computer skills, including data entry and database management.
• Demonstrates initiative, strong attention to detail, discretion, and a high level of confidentiality when handling sensitive employee information.
• Possesses excellent written and verbal communication, interpersonal, organizational, and time management skills, with the ability to work effectively with people from diverse backgrounds.
• Able to multitask, prioritize tasks, meet tight deadlines, proactively manage expectations, and represent the company positively, both internally and externally.