HR Coordinator

HR Coordinator – Job Description

Position Summary

The HR Coordinator supports daily HR operations across recruitment, onboarding, employee relations, compliance, and HR administration. This role ensures smooth HR workflows, accurate documentation, and timely support for employees and managers. Ideal for someone organized, detail‑driven, and comfortable handling confidential information.

Key Responsibilities

• Recruiting & Hiring Support
  • Coordinate job postings, applicant tracking, interview scheduling, and candidate communication.
  • Assist with screening resumes and conducting initial outreach to candidates.
  • Prepare offer letters and ensure pre‑employment requirements are completed.
• Onboarding & Offboarding
  • Facilitate new hire orientation, I‑9 verification, and onboarding documentation.
  • Set up employee profiles in HRIS and ensure accurate data entry.
  • Process terminations, exit checklists, and offboarding documentation.
• HR Administration & Compliance
  • Maintain employee records, personnel files, and HR databases.
  • Support compliance with federal, state, and local employment laws.
  • Assist with audits, reporting, and policy updates.
• Employee Support
  • Respond to employee inquiries regarding benefits, payroll, policies, and procedures.
  • Coordinate employee engagement activities, training sessions, and HR communications.
  • Help resolve routine HR issues and escalate complex matters appropriately.
• Payroll & Benefits Coordination
  • Assist with timesheet collection, payroll changes, and data accuracy checks.
  • Support benefits enrollment, changes, and employee education.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
• 1–3 years of HR experience or administrative support experience.
• Strong understanding of HR processes, confidentiality, and compliance.
• Proficiency with HRIS systems, Microsoft Office, and digital HR tools.
• Excellent communication, organization, and multitasking skills.
• Ability to work independently and manage competing priorities.

Competencies

• Attention to detail
• Customer service mindset
• Problem‑solving
• Professional communication
• Time management
• Integrity and confidentiality

Work Environment

• Fast‑paced, multi‑site support environment
• Requires consistent follow‑through and strong documentation habits