HR Coordinator

Job Overview:

The HR Coordinator provides administrative and operational support to the Human Resources department, with a focus on employee lifecycle processes, system access management, license tracking, and audit compliance. This entry-level position focuses on the administrative responsibilities retained by HR following the transition of training and compliance responsibilities to the Training & Staff Development department.

Essential Responsibilities:

• Onboard employees.

• Respond to employee inquiries in a timely and appropriate manner.

• Conduct monthly text message audits for internal employees and share findings with the Compliance team. Escalate potential PHI disclosures or HIPAA violations for further review and investigation.

• Coordinate onboarding for contracted, per diem, and temporary staff, including technology setup and verification of required compliance training completion (HIPAA, Code of Conduct, and Cybersecurity). Coordinate temporary staffing requests and changes with RJ Staffing.

• Manage HCS user access by adding and removing users based on new hires, role changes, and terminations.

• Conduct monthly HCS audits to ensure system accuracy and data integrity.

• Enroll applicable staff in Medicare licensing courses through WebCE.

• Assist with scheduling PSI examinations for applicable staff.

• Manage DFS user access by adding and removing users to support Medicare license tracking.

• Maintain and update the contracted employee tracker and UAS tracker to ensure information remains accurate and current.

• Conduct monthly audits of contracted employee records to verify data accuracy and completeness.

• Conduct email audits and communicate findings as appropriate.

• Perform other administrative duties as assigned.

Specific Knowledge, Skills & Abilities:

• Strong attention to detail and organizational skills.

• Ability to manage recurring audits, meet deadlines, and maintain accurate tracking systems.

• Strong written and verbal communication skills.

• Proficiency in data entry and the ability to maintain multiple trackers simultaneously.

• Ability to handle confidential employee information with discretion and professionalism.

Experience, Education & Licenses:

• 1+ year of administrative, HR, or office coordination experience.

• Proficiency in Microsoft 365 (Excel, Outlook, Teams).

• Healthcare or managed care background preferred but not required.

• Associate’s or Bachelor’s degree preferred.

Benefits:

• Medical, dental, and vision insurance
• Generous PTO package
• Multiple floating holidays
• 401 (K) with employer contribution