HR Coordinator (m/f/x)

LAP of America Laser Applications, L.L.C., and LifeLine Software, Inc., members of the LAP Group with over 300 employees worldwide, are leading global suppliers of systems and software that increase quality and efficiency through laser projection, laser measurement, RadCalc radiation dose verification software, and other processes. Every year, the LAP Group supplies 15,000 units to customers in industries as diverse as radiation therapy, steel production, and composite processing.

Unsere Benefits:

• Team-oriented work based on trust and commitment
• Healthy and attractive working environment, assumption of ecological and social responsibility
• Scope for personal development and opportunities for further training and advancing responsibilities
• Flexible working hours and a healthy work-life balance
• Individual onboarding plan for an enjoyable start
• Attractive compensation package
• Healthcare benefits
• 401K retirement plan

Die Stelle:

We are looking for a motivated and hands-on HR professional with initial professional experience to support and take responsibility for day-to-day Human Resources operations and HR-related activities for our U.S. Entities.

This position offers the opportunity to further develop practical HR expertise in an international environment. It requires a structured and reliable working style, attention to detail, a strong sense of responsibility, and a high level of confidentiality. The role works in close and continuous collaboration with the Human Resources team at the company’s headquarters in Germany. It serves as an important interface between the U.S. entities and headquarters, supporting close alignment, reliable information exchange, and effective coordination on HR-related matters.

The position also works closely with local management, employees, and external HR service providers and professional partners.

Payroll, Benefits & Employee-Related Finance

• Manage and process payroll, including employee commissions, overtime, and bonuses
• Calculate and process month-end commissions and bonus payments
• Administer employee benefit-related financial processes, including healthcare and retirement plans
• Support the administration and coordination of Health Insurance, including providing relevant employee and cost information and responding to related questions
• Manage employee-related reimbursements and other payroll-related transactions
• Process and reconcile relevant employee investment or participation program transactions

HR Controlling, Budgeting & Forecasting

• Support the monthly Global HR Controlling process by providing accurate and timely headcount, personnel cost, payroll, benefits, and other required HR-related data
• Support the annual personnel cost budget planning for the U.S. organizations
• Support the personnel cost forecasts
• Provide relevant information and explanations regarding personnel costs and deviations between actuals, budget, and forecast
• Support Global HR with questions and required information regarding personnel-related accruals, bonuses and commissions
• Respond to personnel cost-related questions and provide required information in connection with monthly and annual financial closing activities and for the year-end closing
• Support planning, forecasting, and reconciliation of Health Insurance and other employee benefit costs
• Ensure consis stency and timely provision of relevant personnel cost information to Global HR

Human Resources

• Coordinate administrative processes for new hires, including employment applications and required onboarding documentation
• Ensure new employees receive all required company and personnel information in accordance with internal procedures
• Maintain accurate and confidential employee records
• Administer and track vacation, sick leave, and personal leave
• Coordinate the distribution and administration of the employee handbook and relevant HR documentation
• Manage and coordinate employee benefit programs
• Serve as a trusted point of contact between employees and management for personnel-related and workplace matters
• Applicant management, including interview scheduling and communication with candidates
• Preparation of all employment-related documents for the US entities, such as offer letters, salary increase letters, and other employment-related documents and amendments
• Support management in maintaining consistent and professional HR processes
• Support Global HR regarding Salary Increases, Health Insurance, Budget and Forecast of Personnel Expenses

Anforderungsprofil:

Professional qualification:

• Bachelor’s degree in business administration, or a related field; equivalent professional experience may also be considered
• First experience in HR Administration and Payroll
• Experience with payroll and employee benefit administration
• Experience with personnel cost budgeting, forecasting, and/or HR controlling is desirable
• Familiarity with U.S. tax, payroll, employee benefits, and general business compliance processes
• Experience working with external CPAs, tax advisors, auditors, or other professional service providers
• Experience working in an international and collaborating with international headquarter functions is highly desirable
• English
• Strong proficiency in accounting/ERP systems and Microsoft Excel
• Experience with ERP system Business Central is highly desirable

Soft Skills:

• Strong sense of ownership and accountability
• Highly organized, accurate, and detail-oriented working style
• Ability to manage multiple priorities and recurring deadlines independently
• Ability to meet Group reporting deadlines
• Strong analytical and problem-solving skills
• High level of integrity and discretion when handling financial and employee information
• Hands-on mentality, solution-oriented approach and willingness to work both independently and collaboratively
• Clear and professional communication skills
• Strong ability to collaborate effectively across different functions, locations, and time zones
• Ability to build and maintain a close working relationship with the Finance and Human Resources teams at the headquarter in Germany
• Proactive communication and reliable follow-up
• Ability to recognize when local Finance or HR developments need to be communicated or coordinated with the headquarter
• Collaborative approach and ability to act as an effective bridge between the U.S. entities and the headquarter in Germany