HR Coordinator / Office Manager

Location: Saudi Arabia

Working Pattern: Part-time (3 days per week), with flexible office attendance

Reporting To: Human Resources Manager Dubai, Senior HR Business Partner London

Role Overview

We are looking for a proactive and organised HR Coordinator / Office Manager to support the setup and day-to-day HR operations of our Saudi Arabia office.

The role will cover HR administration, payroll, employee benefits, recruitment coordination and office management, ensuring local processes align with Saudi employment regulations.

The successful candidate will play an important role in establishing HR processes before transitioning into business-as-usual activities, working closely with regional HR, Payroll, Legal and external service providers.

Key Responsibilities

HR Administration & Recruitment

• Provide day-to-day HR administrative support across the employee lifecycle, including recruitment, onboarding, probation reviews and offboarding.
• Coordinate recruitment activities, including interview scheduling, candidate communication, offer preparation and pre-employment screening.
• Prepare and maintain employment contracts, offer letters, contractual amendments and employee documentation.
• Maintain accurate employee records and HR systems, ensuring compliance with internal policies and local requirements.
• Monitor key employee milestones, including probation periods, fixed-term contracts and visa expiry dates.
• Act as the first point of contact for general HR queries, escalating more complex matters to the appropriate HR or Legal teams.

Payroll, Benefits & Compliance

• Support monthly payroll administration, ensuring employee changes, allowances and payroll information are submitted accurately and on time.
• Coordinate employee benefits administration, including medical insurance, enrolments and employee updates.
• Support compliance with Saudi employment legislation, regulatory reforms and local hiring requirements, including Saudisation.
• Assist with visa, work permit and immigration administration, liaising with external specialists where required.
• Support HR audits, regulatory documentation and employee relations administration, working closely with HR and Legal.

Office Management & HR Setup

• Support the initial setup of HR processes and administrative procedures for the Saudi office.
• Assist with the transition from initial setup activities into ongoing HR operations.
• Coordinate day-to-day office administration, including facilities, suppliers and external service providers.
• Support workplace health and safety administration and local office compliance requirements.
• Work closely with regional teams to ensure HR and office processes run smoothly and efficiently.

Essential Skills & Experience

• Saudi national with excellent written and spoken English.
• Previous experience in an HR Coordinator, HR Administrator or similar role.
• Good working knowledge of Saudi employment legislation, HR practices and local regulatory requirements.
• Experience supporting payroll, employee benefits and medical insurance administration.
• Familiarity with recruitment processes, onboarding, employment documentation and HR systems.
• Understanding of Saudi visa, work permit and immigration processes.
• Strong organisational and administrative skills, with excellent attention to detail.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Ability to handle confidential employee information professionally.
• Proactive, adaptable and willing to take ownership of responsibilities while recognising when guidance or escalation is required.

Desirable Experience

• Experience supporting the setup of HR processes or a new office.
• Previous exposure to employee relations administration and HR compliance.
• Experience coordinating with external legal, immigration, payroll or benefits providers.
• Project coordination experience and the ability to support changing business needs.