HR cum Admin

Job Summary

We are seeking a responsible and experienced HR cum Admin Officer / Manager to lead day-to-day HR operations and administrative functions, ensuring compliance with Singapore employment laws and supporting workforce management and office efficiency.

Responsibilities

Human Resources

Manage end-to-end recruitment activities including job advertisement, candidate screening, interview coordination, and employment document preparation

Draft and issue employment contracts, appointment letters, confirmation letters, salary adjustment letters, warning letters, and other HR correspondence

Oversee employee onboarding and offboarding processes to ensure smooth transitions

Maintain and update employee personnel files, HR records, attendance, leave, and medical leave data accurately

Assist with monthly payroll preparation by calculating overtime, allowances, deductions, and ensuring CPF compliance with proper documentation

Administer foreign worker employment matters including Work Permit, S Pass, and other work pass applications, renewals, cancellations, and related documentation

Monitor expiry dates for work passes, passports, and other employee-related deadlines to ensure timely renewals

Coordinate foreign worker medical examinations, insurance, security bonds, and other employment requirements as applicable

Maintain accurate records for foreign workers and ensure all required documents are current

Support management in employee performance evaluations, disciplinary actions, and grievance handling

Prepare HR reports and manpower records for management review

Ensure HR policies and employment practices comply with Singapore employment laws and company policies

Administration

Manage daily office administration and operational tasks to maintain smooth office functioning

Prepare official letters, memos, forms, reports, and other company documents with accuracy

Maintain organized filing and document-control systems for HR and administrative records

Manage office supplies, stationery, and procurement to meet operational needs

Liaise with government agencies, insurance companies, clinics, training providers, and other external parties as required

Coordinate employee training courses and maintain training and certification records

Assist with employee insurance claims, work injury cases, and other administrative matters

Support management with applications, renewals, and submissions to relevant authorities

Assist in organizing company events, meetings, and staff welfare activities

Perform other HR and administrative duties as assigned by management

Preferred competencies and qualifications

Diploma or Degree in Human Resources, Business Administration, Management, or related discipline

Minimum 1 year of relevant HR and administrative experience in Singapore

Experience in the construction industry is preferred

Familiarity with Singapore HR practices, Employment Act, and MOM requirements

Experience handling foreign workers, Work Permit, and S Pass matters is highly preferred

Experience with payroll, CPF, attendance, and overtime administration is an advantage

Proficient in Microsoft Office applications, especially Excel, Word, and Outlook

Strong written and verbal communication skills

Ability to communicate effectively with employees of diverse nationalities and backgrounds

Strong organizational skills with attention to detail

Ability to maintain confidentiality of employee and company information

Ability to work independently, prioritize tasks, and meet deadlines

Responsible, proactive, and willing to handle both HR and general administrative duties