HR cum Admin Executive

Position Summary:

The HR cum Admin Executive provides administrative and operational support across HR and general administration, with responsibility for coordination, documentation, record keeping, follow-up and day-to-day administrative matters.

Key Responsibilities:

1. HR & Staff Administration

   • Support full HR processes, including attendance, payroll, onboarding, offboarding and recruitment coordination.
   • Verify staff attendance, lateness and overtime records.
   • Prepare relevant summaries and follow up on salary and payment releases.
   • Maintain proper HR-related documentation and records, including but not limited to payroll, recruitment and staff benefits.

2. General Administration & Coordination

   • Handle general administrative duties and day-to-day administrative matters as assigned.
   • Handle customer enquiries and routine correspondence, including letters, notices, forms, reports, agreements, invoices and supporting documents.
   • Arrange meetings, interviews, appointments, site visits and business discussions.
   • Support and assist with travel and accommodation arrangements for staff and guests.
   • Support purchasing, supplier orders, quotations, deliveries and invoice processing.
   • Coordinate with internal teams, such as Operations, HR, Finance and Management, and external stakeholders, such as tenants, suppliers, vendors and relevant authorities.
   • Coordinate company asset requirements, quotations, approvals and records.
   • Support the planning and coordination of company events and activities.

3. Documentation & Records Management

   • Maintain organised and up-to-date administrative records.
   • Monitor the issuance, collection, renewal and completion of documents, including but not limited to HR-related documents, agreements and invoices.
   • Ensure records and supporting documents are properly filed and readily available.

4. Other Duties

• Perform other administrative and operational duties as assigned by the superior.

Requirements:

• Diploma / Degree in Business Administration, Human Resources, or related field
• Strong coordination, and communication skills
• Ability to handle multi-tasking in a fast-paced environment
• Strong problem-solving and on-site operational management skills
• Proficient in reporting and Microsoft Office tools.
• Demonstrates the ability to work independently and creatively.