HR cum Personal Assistant to CEO

About us

QUANTUMLINK IT SOLUTIONS SDN. BHD. is a forward-thinking IT solutions company committed to delivering innovative technology and exceptional service to our clients. We pride ourselves on fostering a collaborative, dynamic workplace where talented professionals can thrive and make meaningful contributions to the organisation. Our team is dedicated to excellence and continuous improvement, and we value employees who share our passion for growth and success.

About the role

We are seeking an experienced and versatile HR cum Personal Assistant to CEO to join our team in Kuala Lumpur on a full-time basis. This is a unique dual-responsibility position that combines HR generalist functions with high-level executive support. You will play a crucial role in supporting our CEO whilst managing key HR operations, making this an excellent opportunity for a resourceful professional who thrives in a fast-paced, varied environment. This position requires someone who is equally comfortable managing strategic HR initiatives and providing confidential, high-quality administrative support to senior leadership.

Key responsibilities

• Provide comprehensive personal assistance to the CEO, including calendar management, scheduling, travel arrangements, and preparation of executive briefings and reports
• Manage confidential and sensitive information with discretion and professionalism
• Coordinate and facilitate CEO meetings, events, and strategic discussions
• Handle HR generalist duties including recruitment, onboarding, employee relations, and HR administration
• Assist in the development and implementation of HR policies and procedures aligned with organisational objectives
• Support payroll and benefits administration processes
• Maintain employee records and ensure compliance with relevant employment legislation and data protection regulations
• Conduct initial screening of job applicants and coordinate the interview process
• Act as a point of contact for employee queries and concerns
• Prepare HR reports and analytics to support business decision-making
• Contribute to fostering a positive workplace culture and employee engagement initiatives
• Perform other ad-hoc duties as required to support executive and HR functions

What we're looking for

• Proven experience in an HR generalist or HR administrative role, preferably within a corporate or technology environment
• Demonstrated experience providing executive or personal assistance to senior management or C-suite level professionals
• Strong knowledge of HR practices, employment law, and regulations relevant to Malaysia
• Excellent organisational and time management skills with the ability to juggle multiple priorities and deadlines
• Exceptional written and verbal communication abilities in English and Malay (essential)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR management systems
• High level of discretion, confidentiality, and professional judgment when handling sensitive information
• Strong interpersonal skills and the ability to build effective relationships across all levels of the organisation
• Meticulous attention to detail and accuracy in all administrative and HR functions
• Proactive, resourceful approach with the ability to anticipate needs and take initiative
• Professional demeanor and presentation suitable for executive-level interactions
• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field
• Certification in HR practices or professional membership with local HR bodies considered advantageous

What we offer

QUANTUMLINK IT SOLUTIONS SDN. BHD. is committed to creating a supportive and rewarding workplace. We offer competitive remuneration commensurate with experience, comprehensive benefits including health insurance and statutory contributions, and a collaborative work environment where your contributions are valued. We believe in the professional development of our team members and provide opportunities for training and career advancement. This role offers unique exposure to strategic business operations and the opportunity to make a significant impact at the executive level. We foster a culture of work-life balance and support flexible arrangements where applicable to the role. Additionally, we celebrate diversity and create an inclusive workplace where every team member can succeed.

Apply now

If you are an accomplished professional with expertise in both HR management and executive support, and you thrive in dynamic environments requiring versatility and discretion, we would like to hear from you. Please submit your comprehensive CV, cover letter, and any relevant certifications to join our team in Kuala Lumpur. We look forward to reviewing your application.